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2 min read

How to Generate In-District Enrollment Status Report in PowerSchool

By Tom Lang on October 3, 2022 at 10:00 AM

Accessing Student Data is a key element of any SIS. But taking that data and analyzing it typically requires exporting out of the system and manipulating it within some other external tool. One area that can be tricky, especially if no specific field is used, is identifying if a student resides in or out of the district. However, with the use of Level Data’s In-District Enrollment Status Report, users can now easily identify in-district versus out-of-district students with the click of a button.

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6 min read

How to Create a School Population Planning Report in PowerSchool

By Tom Lang on September 30, 2022 at 10:00 AM

Accessing student data is a key element of any SIS, but taking that data and analyzing it typically requires exporting out of the system and manipulating it with some other external tool. This is especially true when attempting to plan based on where your student population actually resides. But what if you could not only see where your students reside on a map but also be able to slice and dice the records by creating your own boundaries? Not only creating them but being able to share those regions with others. Well, with the use of Level Data’s new School Population Planning Report, users can now do just that.

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2 min read

How to Quickly Pull Stored Grades Report in PowerSchool

By Tom Lang on September 28, 2022 at 10:30 AM

Reviewing stored grades for students is a common activity for staff, especially for staff like principals and counselors. While retrieving data for individual students isn't too complicated, getting to the data for larger groups or even getting to a view that is a bit easier to read and that can be filtered based on specific criteria gets a bit more complicated. However, with the use of our Stored Grade Analysis Report, this process just got a whole lot easier.

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2 min read

How to Create Standard Grades Analysis Report in PowerSchool

By Tom Lang on September 25, 2022 at 10:30 AM

Standard grading has become a popular method of tracking a student's achievement. While often used at the elementary level standards-based grading can be found at any level, configuring standards and entering scores is one part of the process, and reporting them is another. While the most common need is for individual student-based reports, schools often want to look at standards through a bigger window. However, generating this type of report is not a simple process. There aren't many built-in reports that can access the records schools need without complicated searches and exporting processes. But with the use of our Standards Grade Analysis Report, accessing standards grades has just gotten easier.

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2 min read

How to Produce a Credit Progress Report in PowerSchool

By Tom Lang on September 23, 2022 at 10:30 AM

Student credit progress is one area that counselors and principals must constantly monitor. While reviewing data for individual students is fairly simple, it still involves either reviewing student records by a student’s historical grade screen, printing transcripts, or searching for and exporting the data out of the stored grades table. In any case, it often still involves manual manipulation of data just to get to the totals for students. Even then, finding out as a group which students are and are not on track can be a difficult and time-consuming process. However, with the use of our Credit Progress Report, that data is just a few clicks away.

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3 min read

How to Easily Retrieve Short Term Mobility Report in PowerSchool

By Tom Lang on September 21, 2022 at 10:30 AM

Have you ever been asked for a list of students that are new to the school district? How about a list of students that have transferred out? What about those students that both came and left within the current year? If the answer is yes to any of the above, I can imagine gathering that data from PowerSchool was not a simple task. But now with the use of our Short Term Mobility Report, this data can be retrieved both quickly and easily whether running it from district office or an individual school. Answers to these questions are just a few clicks away.

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2 min read

How to Identify Missing Grades Report in PowerSchool

By Tom Lang on September 19, 2022 at 10:30 AM

One of the most frustrating issues when storing grades is going through the process only to find that there are students that don't appear to have a final grade for a class. Typically this means that time has to be taken to review each report card, reach out to the teachers in question, have them update the grades, and then repeat the process of storing grades and printing report cards.

But what if there was a way to make sure all grades were complete before storing grades? Well with the use of our missing grades report, you can do just that. This report will identify all students that don't currently have a final term grade. Enabling admin staff to notify teachers of exactly what grades are missing prior to storing grades.

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3 min read

How to Run Student Access to Technology Report in PowerSchool

By Tom Lang on September 15, 2022 at 10:36 AM

Schools have seen a massive change in the structure recently. No longer is in-person learning the sole standard for many districts. In addition to five-day in-person learning, schools have also adapted virtual or remote learning options, as well as hybrid models. With the change, however, comes the complexity of tracking which students are assigned to which model. Schools initially employed a variety of methods to track this information from custom fields to tracks to cohorts, the options were varied which led to each district having to develop its own methods of storing and reporting on this data. 

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2 min read

How to Install Level Data Core Plugin 5.X for PowerSchool 22.7+

By Joel Lepp on August 1, 2022 at 3:25 PM

With the release of PowerSchool 22.7 (released on 7/28/2022), it is required that our State Data Validation Suite and RealTime Reports customers update their Level Data Core plugin to a minimum version of 5.1.0.

Introduced in the 22.7 version of PowerSchool are a new set of restrictions that prevent any existing versions of the Level Data Core plugin from functioning. Any customers whose PowerSchool server is updated to 22.7 will experience a disruption of Level Data State Validation and RealTime Reports services until the Level Data Core plugin version is updated.

Please note that the Level Data Core plugin 5.1.0 is only compatible with PowerSchool versions 21.11 and later. Earlier versions of PowerSchool will reject the new Level Data Core plugin 5.1.0.

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227 min read

Up-To-Date Guide of State Data Validation Rules for PowerSchool

By Al Momrik on July 21, 2022 at 2:00 PM

Level Data performed a service update starting after 7:30 AM EST on Friday, November 18, 2022. No downtime was associated with this update.

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1 min read

EMIS State Reporting for Ohio Made Easy in PowerSchool

By Al Momrik on July 20, 2022 at 7:30 AM

The Education Management Information System (EMIS) is a statewide data collection system for Ohio's primary and secondary education, including data such as demographic information, attendance, course information, financial data, and test results.

There are four major functions of EMIS:

  1. State and Federal Reporting
  2. Funding and Distribution of Payments
  3. Academic Accountability System
  4. Generates Statewide and District Reports

That's where Level Data comes in!

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3 min read

How Virginia School Divisions Use Level Data to Easily Connect PBIS-SWIS

By Tom Lang on July 19, 2022 at 3:46 PM

It’s common knowledge in schools and even homes everywhere, that DOE most often refers to the Department of Education, whether nationally or locally.

Yet a key factor for schools to continue offering the best speed to learning for students everywhere is to make sure DOE does not alternately become an acronym for Delays, Omissions and Errors in student and teacher databases.

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1 min read

Validating STARS State Reporting for New Mexico in PowerSchool

By Al Momrik on July 19, 2022 at 1:49 PM

The Student Teacher Accountability Reporting System (STARS) is an upgrade to the Accountability Data System (ADS) which provides greater functionality to schools, districts, and NMPED.

STARS is designed as an educational data collection and reporting model that builds upon the strengths of respective public education partners represented across state, district, and local levels.

It is thus a highly flexible model that incorporates a two-way flow of information: aggregating necessary data upward from respective schools and districts to the state to comply with state and federal reporting requirements and general systems management while providing disaggregated state data back down from the state to districts and schools.

That's where Level Data comes in!

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1 min read

Up-To-Date List of Skyward Connect Rules for State Reporting

By Al Momrik on July 19, 2022 at 1:46 PM

Level Data performed a service update starting after 3:30 PM EST on Thursday, October 06, 2022. No downtime was associated with this update.

We make updates to this list regularly as reporting modules are modified. Be sure to check back regularly for up-to-date information.

Complete List of Skyward Connect Rules

Listed below are our current Connect Validation and RealTime Rules for states:

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1 min read

Simplify Your CEDARS State Reporting for Washington in PowerSchool

By Al Momrik on July 7, 2022 at 9:00 AM

The Comprehensive Education Data and Research System (CEDARS) is a longitudinal data warehouse of educational data. Districts report data on courses, students, and teachers. Course data includes standardized state course codes.

Student data includes Demographics, Enrollment information, Schedules, Grades, and Program participation.

Teacher data includes Demographics, Certifications, and Schedules.

That's where Level Data comes in!

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2 min read

What is MSDS? Michigan State Reporting Made Easy in PowerSchool

By Al Momrik on July 6, 2022 at 2:15 PM

Michigan

The Michigan Student Data System (MSDS) is a collaborative effort between the Center for Educational Performance and Information (CEPI), the Michigan Department of Education (MDE), and local school districts. The MSDS is a repository that contains information regarding students receiving education in Michigan. Data collected in this system are vital to district success.

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1 min read

PIMS Reporting - Your Guide to Stress Free State Submission for Pennsylvania

By Al Momrik on June 29, 2022 at 11:20 AM

The Pennsylvania Information Management System (PIMS) is a statewide longitudinal data system for the collection and reporting of unit-level educational data. PIMS was developed with the purpose of:

  • Allowing the Pennsylvania Department of Education (PDE) to meet federal and state reporting
    requirements;
  • Streamlining the reporting processes from educational institutions to PDE and the U.S. Department of Education
  • Reporting timely and accurate education data through standardized and ad hoc reporting capabilities;
  • Improving educational decision-making through the use of high quality data and decision support tools; and,
  • Providing longitudinal data on educational progress over time.

Act 24 of 2011 authorizes PDE to collect unit-level data that are mandated by state or federal statute or regulation from postsecondary institutions. PDE is collecting data elements necessary to meet the following reporting requirements:

  • Reporting required for the Pennsylvania Community College Annual Report;
  • Reporting required for the Pennsylvania Transfer and Articulation System; and,
  • Reporting required as a result of receiving State Fiscal Stabilization Fund monies from the federal government.

That's where Level Data comes in!

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3 min read

How to Pull Unexcused Absences by Date (Alabama Only) in PowerSchool

By Tom Lang on June 29, 2022 at 12:45 AM

One area that many schools struggle each year with is identifying days students are considered unexcused absent. If a school uses daily attendance it really isn't much of an issue, but for schools that use meeting attendance, getting an accurate count can be difficult and time-consuming until now. 

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3 min read

How to Mass Update Fields Using the Level Data Fix Screen Export Feature

By Nina Skinner on June 28, 2022 at 11:00 AM

1. Navigate to the validation on the State Data Validation screen for which a mass update is needed.  

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1 min read

How to Accurately Complete PEIMS State Reporting in Texas

By Al Momrik on June 16, 2022 at 3:55 PM

The Public Education Information Management System (PEIMS) encompasses all data requested and received by Texas Education Agency (TEA) about public education, including student demographic and academic performance, personnel, financial, and organizational information.

Technical support for gathering the data from district databases is supplied by one of the twenty educational service centers (ESCs) or by private vendors. A software system of standard edits, to enhance the quality of data, is used by ESCs and again by the agency on district data submissions. Currently, the major categories of data collected are:

  • organizational
  • budget
  • actual financial
  • staff
  • student demographic
  • program participation
  • school leaver
  • student attendance
  • course completion
  • discipline

TEA manages other collections for evaluation, monitoring, funding, or auditing. Many are automated, electronic collections.

In compliance with the Texas Education Code, PEIMS contains only the data necessary for the legislature and TEA to perform their legally authorized functions in overseeing public education.

That's where Level Data comes in!

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5 min read

How To Use the State Data Validation Control Panel

By Al Momrik on June 14, 2022 at 11:30 AM

Level Data Control Panel

The Level Data Control Panel allows districts to control which validation rules are run on their PowerSchool server. With the Control Panel, districts have the ability to do any of the following:

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3 min read

How PowerSchool Districts Can Now Plot and Plan Boundaries in Just a Few Clicks

By Tom Lang on June 13, 2022 at 11:13 AM

When school districts need to locate the home addresses of all their students on a map, most still use primitive and labor-intensive methods adopted over decades.

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1 min read

What is CALPADS? California State Reporting Made Easy in PowerSchool

By Al Momrik on June 9, 2022 at 1:36 PM

The California Longitudinal Pupil Achievement Data System (CALPADS) is the foundation of California’s K–12 education data system, comprising student demographic, program participation, grade level, enrollment, course enrollment and completion, discipline, and statewide assessment data.

In order to meet the requirements of California Education Code Section 60900, Local Education Agencies (LEAs) shall retain and report to CALPADS individual pupil and staff records, including:

  • Statewide Student Identifier (SSID) data
  • Student enrollment and exit data
  • All necessary data to produce required graduation and dropout rates
  • Demographic data
  • Data necessary to comply with the No Child Left Behind Act of 2001
  • Other data elements deemed necessary by the State Superintendent of Public Instruction

LEA maintenance of individual SSIDs includes the accurate and timely reporting of demographic, program, local student enrollment, and exit data to CALPADS, and the timely resolution of SSID anomalies with other LEAs.

Failure of LEAs to comply with state law by not meeting CALPADS reporting requirements may result in zero enrollment counts on official state and federal reports as well as on official, publicly-accessible web sites. In addition, zero enrollment counts will result in the loss of any funding based on official enrollment.

That's where Level Data comes in!

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18 min read

Up-To-Date List of RealTime Reports Dashboards

By Al Momrik on June 3, 2022 at 11:00 AM

Level Data performed a service update starting after 4:30 PM EST on Thursday,  November 03, 2022. No downtime was associated with this update.

We make updates to this list regularly as reporting modules are modified. Be sure to check back regularly for up-to-date information.

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4 min read

Loss of Institutional Knowledge Poses Major Funding and Leadership Challenges for School Districts

By Tom Lang on May 23, 2022 at 8:21 AM

School districts nationwide have been feeling similar staffing challenges as the rest of the U.S. marketplace.

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2 min read

‘Game-Changing’ Opportunity for Skyward SIS Users’ Data Accuracy and Management

By Tom Lang on May 23, 2022 at 8:19 AM

Fred Sharpsteen does not get too excited over new technology designed for schools after a quarter-century of seeing things come and go.

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2 min read

How to Pull Daily Attendance Summary by Code Report in PowerSchool

By Tom Lang on April 11, 2022 at 8:00 AM

For schools that check daily attendance, retrieving detailed daily attendance records is only one piece of the puzzle. Identifying students that have accumulated multiple absences, tardies, or a combination of those codes, is often even more important.

While getting the day to day records for individual students is fairly straightforward, getting to that data for larger groups and then being able to filter based on specific codes or number of occurrences can complicate the process.

With the use of our Daily Attendance Summary by Code Report, schools can now retrieve aggregated daily attendance daily and easily filter the data by date range, attendance code, or number of occurrences.

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1 min read

How to Easily Run All Logs by Month Report in PowerSchool

By Tom Lang on April 8, 2022 at 8:00 AM

Disciplined data is one area that schools strive to keep accurate and up-to-date records.

Entering data whether from logs or incidents is the easy part. Getting that data into a format that can be used for analysis is a different issue altogether.

Have you ever needed to just be able to quickly identify when different discipline issues happen? That is, wouldn't it be great if you could quickly get to a report that shows you how many times a particular discipline issue happens during each month of the school year? Getting to that data now would not only involve searching for and exporting the data but then having to manually manipulate and get it into a usable format. That is until now.

With the use of our Log Entries by Month Report, schools can quickly and easily see when issues are occurring in their school or distract and identify trends or develop intervention needs to address these issues with just a few simple clicks.

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3 min read

Creating Meeting Attendance Summary by Date Reports in PowerSchool

By Tom Lang on April 6, 2022 at 8:00 AM

Attendance can be a complicated process.

Does your school use meeting attendance, daily attendance, a combination of both?

Depending on how your school enters attendance plays a huge part in what you can actually retrieve. Typically for schools to track meeting attendance, the only way to retrieve data is on a course-by-course basis.

However, what if you need to know for a student what codes were entered on a given day or how many times a specific code was entered. Maybe you need to know how many students had more than one, two, or three different codes assigned throughout the day. Getting to that data can be a rather cumbersome process. That is until now.

With the use of our Meeting Attendance Summary by Date Report, schools can now retrieve aggregated meeting attendance values for each student and easily filter the data by date range, attendance, number of occurrences, and even the number of unique codes assigned each day

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2 min read

How to Use PowerSchool to Produce Family List by Street Address Report

By Tom Lang on April 4, 2022 at 8:00 AM

Accessing basic student demographic data is really easy in PowerSchool.

But what about identifying students with the same household?

Again it's really easy if they're in the same school. But what if they were in different schools? Then this can only be accomplished when working at district level.

However, with the use of Family List by Street Address Report, users can now run the report at school level and not only will include students from the current school, but it'll also include students at other schools if they share the same home street address. Making it easy for school staff to identify addresses that have multiple students, even if they are at different schools.

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2 min read

How to Generate Family List by Home Phone Report in PowerSchool

By Tom Lang on April 1, 2022 at 8:00 AM

Accessing basic student demographic data is a fairly easy process in PowerSchool.

But what about identifying students in the same household?

Again it's fairly easy if they're in the same school but if they are at different schools, this can only be accomplished by working at the district level. However, like with our Family List by Street Address Report, users can also run the Family List by Home Phone Report. This report can also be run at the school level and it will include both students from the current school, as well as students from other schools if they share the same home phone number – making it easy for school staff to identify phone numbers associated with multiple students even if they're in different schools. 

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2 min read

How to Manage School Attendance Summary Report in Powerschool

By Tom Lang on March 30, 2022 at 8:00 AM

While schools mainly focus attendance reporting on individual students' dates or codes, there are many times when schools need to look at attendance values from a more summary view.

For example, looking at what codes have been assigned on a period or even day by day basis, this could provide valuable insight as to whether certain periods or days have higher rates of absent or tardy students than others. But getting to that data can often be a bit difficult and often requires exporting individual student attendance records and then manipulating that data outside of PowerSchool.

However, with the use of our School Attendance Summary Report, schools can now easily get a report that breaks down the count of attendance codes by period for each day within a selected date range.

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2 min read

How to Run Meeting Attendance Summary by Code Report in PowerSchool

By Tom Lang on March 28, 2022 at 8:00 AM

For schools that track meeting attendance, retrieving detailed attendance records is only one piece of the puzzle. In many cases, schools have standard policies regarding the accumulation of certain attendance codes per class meeting.

As a result, identifying students that have accumulated a specific number of absences, tardies, or a combination of those is even more important.

While getting to the day-to-day records for individual students is pretty straightforward, getting to that data for larger groups and then being able to filter based on codes or numbers of occurrences just complicates the whole process.

With the use of our meeting attendance summary by code report, schools can now retrieve aggregated meeting attendance data and easily filter the data by date range, period, course, attendance code, and most importantly, number of occurrences. 

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2 min read

How to Easily Create A Meeting Attendance Report in PowerSchool

By Tom Lang on March 24, 2022 at 11:25 AM

Accurate attendance tracking is an important process in any school. While entering the data is pretty straightforward, being able to retrieve that data in a quick and straightforward manner is another story, especially when trying to access data for multiple students, sections, periods, or days. But now with the use of our Meeting Attendance Details Report, schools can now retrieve meeting attendance records for any selected group of students for any date range and then narrow the results by student, attendance date, course, teacher, period, or code. 

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3 min read

How to Calculate Daily Attendance in PowerSchool

By Tom Lang on March 21, 2022 at 10:00 AM

Retrieving daily attendance records is a common practice in most schools. For schools that actually use daily attendance, typically through a bridge period, getting to this data is not too difficult.

But what about schools that use meeting attendance. For those schools trying to determine if a student was considered absent or present at a daily level is nearly impossible for the everyday user, that is until now.

With the use of our daily attendance details reports, schools can now retrieve daily attendance data regardless of their attendance setup.

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2 min read

How to Easily Produce Lunch Status Analysis Reports in PowerSchool

By Tom Lang on March 17, 2022 at 10:00 AM

Funding is a major concern for schools and making sure they're getting all the funding available is especially important.

One area of particular concern is funding based on a student's poverty status. In many instances, the information is based on a student’s lunch status.

Making sure that data is accurate is of particular importance as it not only affects reimbursement for meals but can also impact funding sources such as title and e-rate.

Unfortunately for schools, this data is often stored in multiple places so making sure the data is accurate is even more complicated. 

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2 min read

How to Generate Lunch Exception Report in PowerSchool

By Tom Lang on March 15, 2022 at 10:00 AM

Funding is always a major concern for schools and making sure they're getting all the funding available is especially important.

One area of particular concern is funding based on a student's poverty status. In many instances, this information is based on a student's lunch status field.

Making sure that data is accurate is of significant importance as it not only affects reimbursement for meals but can also impact funding areas such as title and e-rate reimbursement.

Unfortunately for schools, this data is often stored in multiple places, so making sure the data is accurate is even more complicated. 

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2 min read

How to Quickly Produce a Test Scores Report in PowerSchool

By Tom Lang on March 11, 2022 at 10:00 AM

Districts often enter test scores into PowerSchool whether this means SAT or ACT scores at the high school, state testing scores for elementary or middle school students, placement test data for specific subject areas, or any other test scores that need to be available for review.

PowerSchool allows for the ability to enter this data for each individual student. Reviewing the data by students has always been the easy part. 

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2 min read

How to Calculate ADA/ADM by Lunch Status using PowerSchool

By Tom Lang on March 9, 2022 at 10:00 AM

In many ways, attendance reporting has become a complicated and time-consuming process. It's no longer as simple as just marking students as absent or tardy and adding them up.

Attendance reporting now requires schools to not only show attendance totals for students but also to be broken down into a multitude of various categories. One such area includes defining the attendance data based on the student's lunch status.

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5 min read

Federal Covid-19 School Funding: A Planning and Reporting Guide

By Tom Lang on March 7, 2022 at 1:15 PM

There is no question that oodles and oodles of cash have been flowing into local school districts nationwide recently thanks to federal legislation through the American Rescue Plan.

These funds are targeted at supporting demographically underserved students and numerous other education efforts to mitigate the toughest challenges of Covid-19 recovery.

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2 min read

How to Produce Log Entry Reports in PowerSchool

By Tom Lang on March 7, 2022 at 10:00 AM

Disciplined data is one area that schools strive to keep accurate and up to data records.

Log entries are just one of the methods available to users.

The benefit of using logs is that schools can store more than just discipline entries. While common uses may revolve around areas such as discipline, parent and/or student contact, or even health records.

Schools can choose to use log entries to track an unlimited number of topics, set up log types, subtypes entry screens, or even creating log entries themselves is really the easy part.

Once entered though, getting to that data in a quick and easy manner is a little more complicated. That is until now. With the use of our log entry report, schools can now access student log records with just a few simple clicks.

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2 min read

How to Pull Daily Attendance Summary by Date in PowerSchool

By Tom Lang on March 3, 2022 at 10:00 AM

Retrieving daily attendance records is a common practice in schools but for schools that use meeting attendance, trying to determine if a student was considered absent or present at a daily level is nearly impossible for everyday users.

If they can somehow figure out a student's attendance status for a given date, trying to then gather summary data of how many times a student was absent or present is even more complicated.

But now with the use of our Daily Attendance Summary by Date Report, schools can retrieve aggregated daily attendance values for students and easily filter the data by date range, calculated attendance value, and even the number of occurrences for each.

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2 min read

How to Produce Gradebook Grades Analysis Report in PowerSchool

By Tom Lang on March 1, 2022 at 10:00 AM

How often are your staff tasked with looking up students' current grades? What about generating at-risk reports or eligibility lists for participating in activities? What hoops do they have to jump through to get to this data and how long does it actually take?

Wouldn't it be great if you could get to this data with just a few simple clicks? Well, now you can with the use of our gradebook grades analysis.

This type of report is just a few clicks away. 

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2 min read

Introducing State Data Validation Suite for Skyward Users

By Tom Lang on February 25, 2022 at 1:00 PM

“Houston, we have a problem.”

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2 min read

How to Run Transportation Reports in PowerSchool

By Tom Lang on February 24, 2022 at 10:00 AM

Storing student transportation data has always been an option within PowerSchool. Identifying if a student is a car rider, bus rider, or uses some other means of transportation has been possible by populating that data to each student's individual transportation screen.

However, getting to that data for more than a single student at a time has been a different story altogether.

Creating a list of basics such as which students are car riders on a given day or which students ride bus 9, has never been easy because of how the data is stored. But now with the use of our Transportation Report, getting to that data can be quick and easy. 

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2 min read

How to Run a Contact Tracing - Activities Report in PowerSchool with Ease

By Tom Lang on February 24, 2022 at 9:32 AM

Contract tracing has taken a prominent role in the life of many school administrators while the information they need to identify students that have been in close contact with other students is often contained in PowerSchool.

Being able to access that data quickly and easily in a usable way is a different story.

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2 min read

How to Use PowerSchool to Generate a Contact Tracing - Transportation Report

By Tom Lang on February 24, 2022 at 9:30 AM

Contact Tracing has taken a prominent role in the life of many school administrators.

While the information they need to identify students that have been in close contact with a specific student is often contained in PowerSchool.

Being able to access that data quickly and easily in a usable way is a different story. 

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2 min read

How to Quickly Run a Student Programs Enrollment Report in PowerSchool

By Tom Lang on February 16, 2022 at 9:51 AM

Powerschool student program enrollment, the legacy option, not the add-on special ed software, has long been a standing option in PowerSchool. It allows districts the ability to create their own programs based on their specific needs. It’s a step above activities but not quite as involved as section enrollment.

Student programs allow districts the ability to enroll students, assign entry and exit dates, as well as add exit reasons or additional comments while offering flexibility in creating and enrolling students into programs.

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2 min read

How to Easily Pull Incident Management Reports in PowerSchool

By Tom Lang on February 10, 2022 at 12:56 PM

Discipline data is one area in which schools strive to keep accurate and up-to-date records. Incidents is just one of the methods available to users.

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2 min read

How to Calculate ADA/ADM - Chronic Absenteeism in PowerSchool

By Tom Lang on February 3, 2022 at 4:22 PM

Attendance. What can we say? It's no longer as simple as marking students tardy and adding them up. For many schools, tracking attendance with the multitudes of attendance codes and conversions becomes a full-time job.

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5 min read

Loss of Institutional Knowledge Poses Major Funding Challenges for School Districts

By Tom Lang on December 3, 2021 at 10:24 AM

School districts nationwide are feeling similar challenges as the rest of the U.S. marketplace. Covid-19 restrictions combined with the rise in retirement income options are causing older workers with the most institutional knowledge of their organizations to leave the workforce in droves. The financial consequences of losing these people can be catastrophic to a school district.

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3 min read

Level Data vs. Certica Solutions for Data Validation Speed and Accuracy

By Tom Lang on November 9, 2021 at 1:39 PM

Human error during data entry into any School District’s SIS still today remains one of the most problematic issues for keeping student and staff data clean and accurate. And it’s only getting worse as many districts nationwide have begun to allow parents to register their child online.

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2 min read

Securing Every Penny Possible for Small Districts

By Tom Lang on October 15, 2021 at 1:47 PM

Public school districts nationwide – particularly smaller districts – continue to deal with penny-pinching budgets as numbers rise for students transitioning to Virtual Academies, Charter Academies, private schools, and homeschooling options.

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3 min read

Clean Data’s Positive Impact on Smaller School Districts is Felt in Full Funding

By Tom Lang on September 16, 2021 at 10:01 AM

One big advantage for smaller school districts is the ability for teachers, principals, and other staff to get to know the students on a very personal level. It leads to better educational opportunities in many ways and brings citizens of small communities together.

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2 min read

The Step-by-step Workflows to Contact Tracing in PowerSchool

By Al Momrik on September 8, 2021 at 9:07 AM

The ability to easily identify students that have been in contact with a student based on course enrollment and the date range is now at your fingertips, with the latest release of RealTime Reports.

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2 min read

How to Easily Run District-Wide Student Test Score Reports in PowerSchool

By Tom Lang on July 28, 2021 at 3:42 PM

What a wonderful world teachers, administrators, and counselors would be living in if they could – in a matter of minutes – easily track the local, state, and national test scores of their entire student body.

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2 min read

Why Safeguarding Student Data Remains Top Priority for the SC Dept. of Juvenile Justice

By Tom Lang on July 21, 2021 at 10:02 AM

In a generation captivated with voter polls, sports rankings, and lists for best places to live, Belinda McEachern is certain who is her No. 1 – Level Data.

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3 min read

How Data Quality Brings Recognition and Revenue to South Carolina Department of Education and Their Districts

By Tom Lang on June 25, 2021 at 10:29 AM

Dan Ralyea often finds himself in a unique position – where most of his contemporaries in state education data analysis look upon his state of South Carolina with envy.

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2 min read

Improved Incident Management Reporting Leads to Cleanest Ever District-wide State Data Submission

By Tom Lang on May 14, 2021 at 8:45 AM

No one in education wants an incident – but when something troubling does happen with any student or student groups, recording accurate data from the incident is imperative.

Vicky Sanchez, the Data Systems Specialist for Cheltenham (PA) School District, turned to Level Data to create a partnership to make sure their district’s annual Incident Management Reports to the Keystone state’s Safe Schools program were right the first time.

What she didn’t realize was how much more state reporting support and accuracy she would receive – plus large amounts of time saved – when utilizing Level Data’s State Data Validation Suite.

“It started with Incident Management, which is part of a huge report for ‘Safe Schools’ in Pennsylvania and we were having a lot of issues with that one report,” Sanchez said. “The report has so many different templates and components and a lot of our staff were not entering the information correctly and there were a lot of missing elements, conflicting information.

“So, the bottom line is we got Level Data’s State Validation Suite specifically for Incident Management. But the nice part is we have benefitted from all the other parts of State Validation as well – State Validation Suite tabs like demographics, enrollment, and the miscellaneous tabs that have different rules based on the state reporting rules that we use to cross-check our data entry. It makes sure we didn’t miss any information and that nothing’s mismatched.”

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3 min read

How Mapping Home Locations is Critical to School Budgets and Planning

By Tom Lang on April 22, 2021 at 10:14 AM

Student headcount accuracy is the most critical factor effecting government-funded school district budgets; few would question that fact.

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2 min read

Contact Tracing Now Made Easy for Schools Nationwide

By Tom Lang on April 21, 2021 at 3:38 PM

Contact Tracing for Covid-19 infections – while difficult to do in most cases but proven to be effective in the fight to eradicate the virus – has recently become extremely easy and lighting quick for school districts nationwide because of a specialized plug-in for districts using PowerSchool as its Student Information System (SIS).

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1 min read

How to Quickly Map Student Addresses in PowerSchool

By Al Momrik on April 13, 2021 at 11:59 AM

The ability to identify a location for a student is of prime importance for a school district employee. Determining where a student lives within school boundaries can affect funding for them from the State governmental agencies.

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4 min read

Approved COVID-19 Funding Sources for RealTime Reports

By Tom Lang on March 29, 2021 at 4:06 PM

There is no question that in the near future, oodles and oodles of cash will be flowing into local school districts nationwide thanks to recent federal legislation.

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2 min read

How to Use RealTime Reports to Easily Calculate P-EBT

By Al Momrik on March 29, 2021 at 3:22 PM

Below is a simple and streamlined workflow allowing schools to quickly generate data required to determine their students' P-EBT eligibility using Level Data’s RealTime Reports.

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3 min read

Using Data Buried in PowerSchool to Help At-Risk Students

By Tom Lang on March 15, 2021 at 11:45 AM

Teachers, principals and counselors genuinely want to help students who are at-risk.
To do so, the first step is identifying those kids – and now there is an easy solution for such an enormous task – called RealTime Reports.

RealTime Reports seamlessly pulls a districts’ stored data to track broad trends with easy-to-review graphics and charts, yet also find students who otherwise slip through the cracks to lead school personnel to those in need with detailed lists.

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4 min read

What is Mass Address Validation and How Does It Help School Districts?

By Tom Lang on March 15, 2021 at 11:13 AM

The cleaner the better.

There is perhaps no better mantra for every school district staff member who is involved with entering, managing and validating staff and student data accuracy for internal use, state reporting and federal grant funding opportunities.

For PowerSchool users who utilize Level Data, Inc. applications, the features of automated cleaning and easily-guided fixes in State Data Validation are widely known.

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3 min read

How Accurate Addresses Hold the Keys to All School District Funding

By Tom Lang on February 26, 2021 at 11:23 AM

Home Sweet Home.

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2 min read

Consistency: The Most Cherished Word in PowerSchool Data Management

By Tom Lang on February 15, 2021 at 2:24 PM

If fellow data management and IT directors were to challenge Jay Childers to describe in one word what he likes to see within his school district’s workforce and its expansive student database, that’s an easy one:

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3 min read

How this District Was Able to Go Online Overnight, Thanks to Proper Data Management

By Tom Lang on February 15, 2021 at 2:11 PM

As school districts nationwide scurried to implement full-blown online learning in the midst of COVID-19 shutting down virtually all school buildings in early 2020, Oxford Community Schools in Michigan was one of those in the best position of any district to make a seamless transition – a transition that is yet to be determined if it’ll be temporary or long-term on-line learning.

Oxford has roughly 8,000 students in multiple school settings. These include traditional seated students, plus Oxford Bridges, an alternative school for kids who would struggle to make it through a typical high school setting, and a program called Crossroads, for adjudicated youth.

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3 min read

Syncing-up Data Found Unused Curriculum for this School District

By Tom Lang on February 10, 2021 at 2:21 PM

If Level Data cannot do a needed data task for Farmington Municipal Schools, it probably cannot be done by anyone.

That is the conclusion of the district’s Chief Technology Officer, Robert Emerson, since teaming up with Level Data to help the district synchronize and automate its student and teacher data in PowerSchool with Active Directory, Google and its OneRoster service. Even in a very unique situation, school officials discovered a K-12 science curriculum that was inaccessible for several months, and Level Data quickly provided the necessary tools for Emerson's team to overcome this hurdle.

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2 min read

How this School District Went from Dysfunctional to Excellence for State Reporting

By Tom Lang on February 5, 2021 at 8:36 AM

Bad data reporting is no laughing matter to the IT staff of Kalispell School District #5.

Data Analyst Kyra Ocker said years of struggling with inaccurate data and ineffective information processes were a constant challenge the district grappled with until her district signed on for Level Data’s State Data Validation Suite. What had been a long running series of manual data-entry processes that allowed for ongoing human error – costing 1-2 hours a day manually cleaning data for state reports – has since become a spotless data point-of-pride for the 6,000-student school district. 

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8 min read

Report Based Security How-To: Your Getting Started Guide

By David Barrett on October 1, 2020 at 4:05 PM

One of the most common requests we’ve received from users since launching RealTime Reports is the addition of Report Based Security. Districts and schools need a way to easily view and manage the reports a particular user can access. 

With Report Based Security, administrative-level users can now easily control access permissions for Realtime Reports modules for specific users.

Getting started is simple - follow the outlined steps below!

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3 min read

Digital Haves and Have-Nots: Tech Equity and Learning in the Face of a Pandemic

By David Barrett on September 24, 2020 at 3:17 PM

As the coronavirus pandemic swept across the nation, schools everywhere were discovering a somber truth - many people within their districts couldn’t count on a reliable internet connection. One district in rural Texas located due-South of the Greater Austin area found that 1-in-3 people, counting staff and students alike, lived in “dead zones” without internet or cell service. They were completely cut-off from the digital world at home through no fault of their own and falling behind because of it.

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3 min read

Poor Account Provisioning Could Be a Threat to Your Schools

By David Barrett on June 19, 2020 at 8:30 AM

Education is unique among industry sectors because of the extreme rate of turnover. When viewed from a 30,000-foot perspective, the "churn-rate" for students enrolling, transferring, dropping out or graduating from even a modestly sized district is enough to eclipse all but the biggest multinational companies. Add in the rate of burnout for educators - roughly 50% of teachers leave the field within their first 5 years - and it's plain to see why having a holistic account provisioning plan is critical for a district's technology infrastructure, digital security and user access plans. 

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3 min read

Is Your School Online Privacy An Afterthought?

By David Barrett on February 26, 2020 at 8:34 AM

According to a recent study, a majority of surveyed districts used at least 26 different software applications to meet the needs of their needs. The demands of the front office are wholly different than the needs of a teacher's gradebook, the lunchroom's food service database and the transportation department's CRM. With a smattering of different systems employed, a range of potential security risks is all but inevitable. 

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5 min read

Network Account Provisioning Made Easy with Level Data

By David Barrett on January 16, 2020 at 11:38 AM

The majority of school districts in the United States employ at least 26 different software platforms or applications to meet the functional demands of their district. Trying to manually guide data across so many platforms while maintaining the accuracy and integrity of that information would require hours of work from a dedicated team - time and resources that many districts simply can’t afford to sacrifice on peripheral tasks. 

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4 min read

How Districts Maximize Their Free and Reduced Lunch Funding

By David Barrett on January 6, 2020 at 11:12 AM

Maximizing school district funding value is crucial in the education landscape of today. School districts work hard to ensure that every penny of available reimbursement dollars is fully accounted for.

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4 min read

Why Automated and Managed Services Are the Most Secure

By David Barrett on December 10, 2019 at 4:02 PM

Over 700 breaches of K-12 databases have been recognized in the United States alone since 2017. Phishing schemes, ransomware attacks and denials-of-service tactics have been employed to access or distribute sensitive information belonging to students, faculty and staff. 

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9 min read

State Data Validation Suite Security Explained

By Joel Lepp on October 8, 2019 at 9:18 AM

Level Data applications integrate tightly with PowerSchool. These include page enhancement applications like RealTime Validation, and full page applications like State Data Validation and Validation Reporting.

Each of these applications has options available to help District Administrators apply the appropriate security options, as per their district policies and following PowerSchool security guidelines.

This document outline how Level Data’s PowerSchool applications integrate with PowerSchool’s security mechanisms in order to properly secure the applications.

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6 min read

How to Install State Data Validation Suite Core Plugin 4.x

By Joel Lepp on October 8, 2019 at 9:17 AM

Several months ago, we made significant updates with respect to respect PowerSchool’s two main security mechanisms: Page Level Security and Field Level Security. Please be sure to update your SDVS bundle soon. Version 2.x will no longer be supported as of April 1, and will be deactivated entirely on July 1, 2020.

The only way to prevent disruptions to your service is update your bundle to the latest version.

This document outlines three methods of installing Level Data’s PowerSchool applications, and provides a brief overview of the security configuration settings.

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11 min read

How to Easily Manage Unlimited Contacts in PowerSchool

By Joel Lepp on July 8, 2019 at 4:13 PM

Contact data from the original core contact fields in PowerSchool were automatically migrated to the new contacts structure in PowerSchool 11.1. Contact data was migrated for all students that have ever existed within a PowerSchool database - both active and inactive.

The State Data Validation Suite (SDVS) generic contacts rules consist of 21 rules on a “Contacts” tab and 15 rules on a “Contacts Reports” tab. These rules are provided to help users clean up existing and/or new contact data.

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