RealTime Reports pulls back the curtain on district data in PowerSchool and helps school staff easily find and understand the valuable information they need without the need for complicated codes or expertise in Enterprise Reporting. All reports in the dashboard can be tailored using filters to refine the information, and are being updated regularly to maximize usability, functionality and value.
We make updates to this lists regularly as reporting modules are modified. Be sure to check back regularly for up-to-date information.
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RealTime Reports Dashboards
Level Data performed a service update starting after 4:00 PM EST on Thursday, December 17, 2020. No downtime was associated with this update.
- Update 12/17/2020
Short-Term Mobility: Fixed issue that resulted in unexpected records when the most recent end of year process occurred after the first day of the school year.
- Update 11/12/2020
Short-Term Mobility has been updated to include students with an Entry Date that is the same as the Exit Date.
New Report Added: Georgia Short-Term Mobility (state specific to Georgia)
- Update 10/22/2020
New Report Added: Transportation
Access to Technology: Fixed an issue that caused the report to fail to load when only one record had a geocode populated.
Updated 10/08/2020 for Select Districts in South Carolina
Incidents by Month Reports: Resolved an issue that prevented reports from loading when no incident data was found.
Applies to Four Specific Reports
- All Incidents by Month
- Incidents by Month for Bullying
- Persistently Dangerous Incidents by Month
- Truancy Incidents by Month
- Update 10/02/2020
Access to Technology: Fixed an issue that resulted in the report failing to load when no student records at the currently-selected school had geocodes populated.
Complete RealTime Reports List
1. Attendance Details
Users can quickly view individual absences for students in the current academic year using this report.
Results are sorted by default using standard demographic segments, though easily tailored filters can be set according to course name, attendance codes, date range, period, teacher, etc.
2. Attendance Summary by Code
A summary of attendance details is displayed according to period and code, giving users an opportunity to spot attendance trends and make data-led decisions.
Attendance totals for students are based on the selected filters, including a date range, attendance code(s), period, teacher, course name, and more can be easily viewed and analyzed.
3. Credit Progress Demographics
Counselors and advisors will find particular value in this report that streamlines information relating to a student’s progress toward graduation, and facilitates a smoother early-intervention process to guide students back on track.
Using filters, it’s easy to do a deep-dive analysis of a single student or compare several students at once. Results can be customized according to various demographic cross-sections including gender, current selection, race or ethnicity and the number of credits earned.
A powerful baked-in feature of this module includes the ability to quickly identify students whose transcripts data is missing from PowerSchool.
4. Family Lists by Home Phone
Returned results are sorted according to home phone number, along with the ability to group students according to a shared common phone number.
This functionality provides districts with a tool to maximize additional streams of funding in one easy-to-use dashboard by identifying students with a shared attribute.
5. Family Lists by Street Address
Returned results are sorted according to home address. Additional functionality allows a user to group students according to a common home address.
With considerable sums of grant and title-based funds influenced by a student’s home composition, users can quickly associate students by a shared home address to identify opportunities for improved service-delivery and higher-quality funding submissions.
6. Lunch Status Analysis
Sourced by Lunch Status information contained in PowerSchool, a user can rapidly build cross sections of students according to their eligibility for meals-program participation. Going beyond simple organization, students can be sorted according to their home address, making it easy to spot discrepancies in lunch status records.
Large sums of grant and title-based dollars depend on the accurate reporting of low-income and economically disadvantaged students. This module simplifies the process to identify and correct meals-program qualification records.
7. Gradebook Grades Analysis
Current final grades as reported in a teacher’s gradebook are reflected in this report. Default filters cover the standard demographics of gender, grade level, and race/ethnicity.
Additional tiers of data include store code, grade, percentage, teacher, course name, and/or expression.
8. Stored Grades Analysis
The Stored Grades table, accessed via the Historical Grades menu, is viewable in this highly personalizable report. All historical grade data for all students contained in PowerSchool can be extracted with this module. The amount of information that can be retrieved is immense - to improve the processing time and quality of data for review, users are encouraged to make selections of the student groups for comparison before running the Stored Grades Analysis report.
To further empower users, additional filters covering all the fields located in the Historical Grades report are included, giving added ability to narrow or modify data related to transcript grades.
9. Incident Management
This report identifies discipline issues contained in the Incident Management area of PowerSchool. Users can quickly see all incidents for the current year, and have the capability to easily filter results based on behavior and action codes.
For rapid reference, a running tally of total incidents for the current school year is displayed, along with details regarding each individual behavior and action.
10. Short-Term Mobility (Current Year)
Using a customizable date-range format, users can easily identify students who entered and/or exited their school/district during a selected term. Additional data filters refine results according to a range of entry and exit dates, entry/exit codes, enrollment status, gender, grade, or race.
Many states require districts to keep close tabs on student movement, including entrance into and out of a district. The value inherent does double-duty for state reporting and school management, as users can quickly identify patterns in mobility which can be an indicator of issues deserving closer study or intervention.
11. Special Programs Enrollments
For those districts interested in identifying students enrolled in academic achievement and remedial support programs, this report generates a roster of individuals receiving specialized academic accommodations. This data is especially valuable for the annually mandated Civil Rights Data Collection report.
Users can select one or more special programs from a filterable list of programs offered by a district or school.
12. Missing Grades
Pulling data from multiple areas within PowerSchool, including the Quick Lookup Screen, Missing Grades streamlines the process of identifying enrolled students with missing grade values for a specified term. Results can be refined and sorted by class, teacher, individual students and more.
13. Lunch Status Exception
Drawing data from PowerSchool, this module looks for records of students by home address where a discrepancy in lunch status data is present. By identifying students who. may be entitled to participation in low and no-cost. meals programs, schools can improve the delivery of services to their students while simultaneously improving their submissions for title-based and income-influenced funding opportunities.
14. Student Access to Technology
COVID-19 has pushed schools to lean on virtual classrooms and remote learning. Access to a reliable internet connection is essential, but too many students are held back from their fullest potential because they can't get online. This report uses geo-code data associated with a student's home address to plot points on an interactive map, giving users unrivaled details about Who, What, When and Where. Providing the right solutions in the right location and at the right time helps schools bridge the digital divide and provide an equitable education experience for all students.
Accessing information in PowerSchool's 'Transportation' screen by hand can be a challenge. The newest addition to RealTime Reports taps into that data in a way that allows users to locate, organize and track live-time transportation data, including the bus route, transportation type and stop number for one or several students.