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Up-To-Date List of RealTime Reports Dashboards for PowerSchool

May 14, 2020 at 4:54 PM

RealTime Reports pulls back the curtain on district data in PowerSchool and helps school staff easily find and understand the valuable information they need without the need for complicated codes or expertise in Enterprise Reporting. All reports in the dashboard can be tailored using filters to refine the information, and are being updated regularly to maximize usability, functionality and value.

We make updates to this lists regularly as reporting modules are modified. Be sure to check back regularly for up-to-date information.

Have questions about RealTime Reports or want to become fluent in turning your data into action? Join one of our live webinars hosted by seasoned data pros every Tuesday and Thursday!

General

Please Note: For users of Microsoft Edge browser, only the most recent version (Version 80), is currently Supported. 

RealTime Reports Dashboards

Level Data performed a service update starting after 4:30 PM EST on Thursday, May 28, 2020. No downtime was associated with this update.

Updates:

  • Updated 05/28/2020
    Lunch Status Analysis: Added criteria to include all students who have been active for more than a day during the current school year, regardless of their current enroll status. Previously, transferred students were counted in the “Street Matches” field but were not listed in the data table.
    General: Resolved an issue that prevented reports requiring a Current Selection from running when more than 1000 students were included in the Current Selection
    General: Resolved an issue that prevented "Make Current Selection" from working properly for more than 1000 students
  • Updated 05/21/2020
    Gradebook Grades Analysis: A new field, Term, has been added to the table and filter list
    General: Pie chart slice colors now remain the same after being clicked to filter

  • Updated 05/14/2020
    General: Donut chart slice colors have been reordered to increase contrast between
    adjacent slices.
    General: Updated the styling of the data table to improve readability.
    Short-Term Mobility: Fixed issue that resulted in infinite loading spinners in the widgets when 0 records were selected in the filtered set.

  • Updated 05/07/2020 General: Added new report: Lunch Status Analysis.

  • Updated 04/30/2020 
    General: Added the ability to select multiple options at once in the dropdown filters.
    Incident Management: Added the ability to run the report for a specific date range and for specific students via Current Selection. The report can now be run for previous terms and years.
    Family Lists by Street: Added the ability to search for phone numbers via the "Home Phone" filter.
    Family Lists by Phone: Added the ability to search for streets via the "Street" filter.
  • Updated 04/23/2020
    Attendance Summary by Code:
    Added the ability to run the report based on a date range and Current Selection, allowing for shorter load times.
  • Updated 04/16/2020
    Gradebook Grades Analysis: Added the ability to run the report against only the Current Selection, resulting in shorter load times.

  • Updated 04/09/2020
    Potential Loss of EFA Funding (SC Specific Report): Improved performance by reducing the average runtime.
    Stored Grade Analysis: Resolved rounding issues that caused some values < 1 to display as 0 for fields GPA Points, Earned Credits, and Potential Credits.

  • Updated 04/02/2020
    Short-Term Mobility: Added three widgets that provide enrollment and transfer metrics.
    Short-Term Mobility: Now includes both new and transferred students for the current year. These students can be filtered by the "New" and "Exited" columns.
    Short-Term Mobility: Added chart for Entry Codes.
  • Updated 03/26/2020
    General Updates: Updated color scheme for donut charts.
    General Updates:
    Removed radial labels on donut chart slices and added a legend under the chart. This resolves an issue that caused labels to overlap.
    Incident Management:
    Added Action Subcode and Behavior Subcode fields, filters, and charts.

  • Updated 03/19/2020
    General Updates: Resolved a performance issue that intermittently prompted slow script warnings in Firefox.
    General Updates: Modified the interactivity of histogram charts to behave similarly to the standard bar charts. Clicking the individual bars results in filtering.
    Credit Progress Report: Added a swarm plot that shows the distribution of students by total earned credits and grade level. Clicking a data point filters to that group of students.

  • Updated 03/10/2020
    Attendance Details:
    Added the ability to specify a date range and grade levels before running the report. This should result in reduced load time.

  • Updated 03/03/2020
    Stored Grades Analysis:
     Added the ability to select Stored Grades Levels prior to running the report. Using this list can significantly reduce the run time of the report.
     
  • Updated 02/27/2020 
    Improvements and Bug Fixes:
     Date and numeric range filters can now be cleared without issue.
  • Improvements and Bug Fixes:  Values of 0 can now be entered into numeric range filters.

  • Updated 02/13/2020
    Improvements and Bug Fixes:
     Converted checkbox filters to autocomplete dropdown filters. This significantly reduces the vertical space taken up by filters with many options. 
    Improvements and Bug Fixes:  Applied filters are now persisted across the application. Navigating away from a report does not clear any filters that were set. 
    Improvements and Bug Fixes:  Reports now continue loading in the background after navigating away while still loading. 
    Improvements and Bug Fixes:  A "Clear All Filters" button has been added above the list of filters.

If your district is already using and benefitting from RealTime Reports, please share your feedback, questions or recommendations.

Complete RealTime Reports List

1.  Attendance Details

Users can quickly view individual absences for students in the current academic year using this report.

Results are sorted by default using standard demographic segments, though easily tailored filters can be set according to course name, attendance codes, date range, period, teacher, etc.

image10


2. Attendance Summary by Code

A summary of attendance details is displayed according to period and code, giving users an opportunity to spot attendance trends and make data-led decisions.

Attendance totals for students are based on the selected filters, including a date range, attendance code(s), period, teacher, course name, and more can be easily viewed and analyzed.

image9


3. Credit Progress Demographics

Counselors and advisors will find particular value in this report that streamlines information relating to a student’s progress toward graduation, and facilitates a smoother early-intervention process to guide students back on track. 

Using filters, it’s easy to do a deep-dive analysis of a single student or compare several students at once. Results can be customized according to various demographic cross-sections including gender, current selection, race or ethnicity and the number of credits earned. 

A powerful baked-in feature of this module includes the ability to quickly identify students whose transcripts data is missing from PowerSchool.\

image8

 


4. Family Lists by Home Phone

Returned results are sorted according to home phone number, along with the ability to group students by a phone number in common. 

This functionality provides districts with a tool to maximize additional streams of funding in one easy-to-use dashboard by identifying students with a shared attribute.

image3-1


5. Family Lists by Street Address

Returned results are sorted according to home address. Additional functionality allows a user to group students according to a common home address. 

With considerable sums of grant and title-based funds influenced by a student’s home composition, users can quickly associate students by a shared home address to identify opportunities for improved service-delivery and higher-quality funding submissions. 

image11

 

6. Lunch Status Analysis

Sourced by Lunch Status information contained in PowerSchool, a user can rapidly build cross sections of students according to their eligibility for meals-program participation. Going beyond simple organization, students can be sorted according to their home address, making it easy to spot discrepancies in lunch status records.

Large sums of grant and title-based dollars depend on the accurate reporting of low-income and economically disadvantaged students. This module simplifies the process to identify and correct meals-program qualification records. 

image5-2

 

7. Gradebook Grades Analysis

Current final grades as reported in a teacher’s gradebook are reflected in this report. Default filters cover the standard demographics of gender, grade level, and race/ethnicity.

Additional tiers of data include store code, grade, percentage, teacher, course name, and/or expression.

image2-1



8. Stored Grades Analysis

The Stored Grades table, accessed via the Historical Grades menu, is viewable in this highly personalizable report. All historical grade data for all students contained in PowerSchool can be extracted with this module. The amount of information that can be retrieved is immense - to improve the processing time and quality of data for review, users are encouraged to make selections of the student groups for comparison before running the Stored Grades Analysis report. 

To further empower users, additional filters covering all the fields located in the Historical Grades report are included, giving added ability to narrow or modify data related to transcript grades. 

image7-1



9. Incident Management

This report identifies discipline issues contained in the Incident Management area of PowerSchool. Users can quickly see all incidents for the current year, and have the capability to easily filter results based on behavior and action codes.

For rapid reference, a running tally of total incidents for the current school year is displayed, along with details regarding each individual behavior and action.

image1-1



10. Short-Term Mobility (Current Year)

Using a customizable date-range format, users can easily identify students who entered and/or exited their school/district during a selected term. Additional data filters refine results according to a range of entry and exit dates, entry/exit codes, enrollment status, gender, grade, or race. 

Many states require districts to keep close tabs on student movement, including entrance into and out of a district. The value inherent does double-duty for state reporting and school management, as users can quickly identify patterns in mobility which can be an indicator of issues deserving closer study or intervention.

image6

 

11. Special Programs Enrollments

For those districts interested in identifying students enrolled in academic achievement and remedial support programs, this report generates a roster of individuals receiving specialized academic accommodations. This data is especially valuable for the annually mandated Civil Rights Data Collection report.

Users can select one or more special programs from a filterable list of programs offered by a district or school.

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Al Momrik
Written by Al Momrik

Al Momrik works at Level Data as a Data Quality Analyst, arriving in 2013. He works primarily with the State Data Validation Suite, a series of services which help PowerSchool users to find errors in their data and correct them in a shorter amount of time. Before coming to Level Data, Al worked in a school district in Michigan for 23 years. He was a Technology Director, a SysAdmin for PowerSchool, and was responsible for all State data submissions. He has worked with PowerSchool since 2007. Al also is a presenter at 6-8 PowerSchool conferences around the country annually.

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