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Up-To-Date List of RealTime Reports Dashboards

November 4, 2021 at 9:30 AM

Level Data performed a service update starting after 4:30 PM EST on Thursday, November 4, 2021. No downtime was associated with this update.

We make updates to this list regularly as reporting modules are modified. Be sure to check back regularly for up-to-date information.

Please note the following changes:

  • The Chronic Absenteeism report has been updated to include two new widgets:
    • Total ADA Average: Overall ADA average based on the student selection and date range.
    • Total ADM Average: Overall ADM average based on the student selection and date range.
 


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Complete RealTime Reports List

RealTime Reports Use Summary

Table of Contents

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Attendance

ADA/ADM - Chronic Absenteeism

This report will return the average attendance rate for the selected group of students, for the selected date range. Intended for attendance offices and administrators, it allows for users to quickly and easily identify students that fall outside of the acceptable attendance range and can be used with the accumulation of data for CRDC reporting.

Administrators can also use this report to identify the overall attendance rate by District, School, or student selection.  Dynamic charts display information according to School and Student Attendance Average, Grade level, Gender, and Ethnicity. Learn More.

ADA/ADM - by Lunch Status

This report, when run at the School level, will display the Average Daily Attendance and Average Daily Membership broken down by Lunch Status, grade level, and overall school enrollment. When run at District level, the report will show the same data for all schools. Learn More.

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Daily Attendance Details

Whether using Daily Attendance or Meeting Attendance, schools will be able to use this report to see attendance daily attendance value for each selected student for each day within the selected date range.  For schools using Daily Attendance, the report will return the actual daily attendance code assigned for each date.  For schools using Meeting attendance, the report will return the “calculated” attendance value (Present, Absent, Partial, etc.). Dynamic charts display information according to Attendance Code, Calculated Attendance Value, Gender, Grade Level, and Ethnicity. Learn More.

Daily Attendance Summary by Code

For schools using Daily Attendance, users can identify the frequency of applied attendance codes for a selected date range and pinpoint students with excessive attendance violations. Dynamic charts display information according to Attendance Code, Grade Level, Gender, and Ethnicity. Learn More.

Daily Attendance Summary by Date

For schools using Meeting Attendance, users can identify attendance trends for selected students for a selected date range.  This report will summarize the number of days a student has been considered Absent and/or Present based on the “calculated” attendance set up and can then pinpoint students with excessive attendance violations. Dynamic charts display information according to Attendance Value, Grade Level, Gender, and Ethnicity. Learn More.

Meeting Attendance Details

Users can see detailed meeting attendance data for each day within the selected date range.  Attendance records include a record for each period, for each day within the selected date range.  This includes students marked Present by Default. Data visuals show records by Attendance Code, Period, Grade Level, Gender, and Ethnicity.

Learn More.

Meeting Attendance Summary by Code

Users can identify the frequency of applied attendance codes broken down by date and period and can pinpoint students with excessive attendance violations. Dynamic charts display information according to Attendance Code, Grade Level, Gender, and Ethnicity. Learn More.

Meeting Attendance Summary by Date

This report displays a summary of meeting attendance codes broken down by date.  Users can now easily see a summary of individual attendance codes for each selected student for each day within the selected date range.  Users can identify the frequency of applied attendance codes and pinpoint students with excessive attendance violations. Dynamic charts display information according to Attendance Code, Grade Level, Gender, and Ethnicity. Learn More.

School Attendance Summary

Schools will be able to select any Data Range within the current year and return a report that will show, for each day within the selected range, a breakdown by Period that will include the School Enrollment Count, Period Enrollment Count and a breakdown of Attendance Codes assigned for each period, including those students marked present by default. Learn More.

 

Contact Tracing

Contact Tracing - Class Enrollment

Contact Tracing Search report has been added to help identify students who have been in the same classes as a particular student within a defined date range. Learn more about how to use this report by reading our step-by-step guide.

Learn More.

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Contact Tracing - Activities

Using a Selected Student and specified date range, the report will return a list of students that are associated with the same Activities as the selected student.  The report will include data such as Student Name Activity, Daily Attendance Value, and Student Contact information.

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Contact Tracing - Incidents

Using a Selected Student and specified date range, the report will return a list of students that are associated with an incident with the selected student and/or associated with an action with the selected student. The report will include data such as Student Name, Bus, Incident ID, Behavior, Action, Daily Attendance Value, student contact information.

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Contact Tracing - Transportation

Using a Selected Student and specified date range, the report will return a list of students that are assigned to the same bus as that student. The report will include data such as Student Name, Bus Number, Day of the Week, Daily Attendance Value, Driver Name, and Student Contact information.

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Demographics

Family Lists by Home Phone

Returned results are sorted according to home phone number, along with the ability to group students according to a shared common phone number.

This functionality provides districts with a tool to maximize additional streams of funding in one easy-to-use dashboard by identifying students with a shared attribute. Learn More.

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Family Lists by Street Address

Returned results are sorted according to home address. Additional functionality allows a user to group students according to a common home address. 

With considerable sums of grant and title-based funds influenced by a student’s home composition, users can quickly associate students by a shared home address to identify opportunities for improved service delivery and higher-quality funding submissions. Learn More.

Special Programs Enrollments

For those districts interested in identifying students enrolled in academic achievement and remedial support programs, this report generates a roster of individuals receiving specialized academic accommodations. This data is especially valuable for the annually mandated Civil Rights Data Collection report.

Users can select one or more special programs from a filterable list of programs offered by a district or school. Learn More.

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Student Access to Technology

COVID-19 has pushed schools to lean on virtual classrooms and remote learning. Access to a reliable internet connection is essential, but too many students are held back from their fullest potential because they can't get online. This report uses geo-code data associated with a student's home address to plot points on an interactive map, giving users unrivaled details about Who, What, When, and Where. Providing the right solutions in the right location and at the right time helps schools bridge the digital divide and provide an equitable educational experience for all students. Learn More.

Access to Technology

Transportation

Accessing information in PowerSchool's 'Transportation' screen by hand can be a challenge. The newest addition to RealTime Reports taps into that data in a way that allows users to locate, organize and track live-time transportation data, including the bus route, transportation type, and stop number for one or several students. Learn More.

Enrollment

Short-Term Mobility (Current Year)

Using a customizable date-range format, users can easily identify students who entered and/or exited their school/district during a selected term. Additional data filters refine results according to a range of entry and exit dates, entry/exit codes, enrollment status, gender, grade, or race. 

Many states require districts to keep close tabs on student movement, including entrance into and out of a district. The value inherent does double-duty for state reporting and school management, as users can quickly identify patterns in mobility which can be an indicator of issues deserving closer study or intervention. Learn More.

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Funding

Lunch Status Exception

Drawing data from PowerSchool, this module looks for records of students by home address where a discrepancy in lunch status data is present. By identifying students who may be entitled to participate in low and no-cost meals programs, schools can improve the delivery of services to their students while simultaneously improving their submissions for title-based and income-influenced funding opportunities. Learn More.

Lunch Status Analysis

Sourced by Lunch Status information contained in PowerSchool, a user can rapidly build cross-sections of students according to their eligibility for meals-program participation. Going beyond simple organization, students can be sorted according to their home address, making it easy to spot discrepancies in lunch status records.

Large sums of grant and title-based dollars depend on the accurate reporting of low-income and economically disadvantaged students. This module simplifies the process to identify and correct meal-program qualification records. Learn More.

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Grading

Credit Progress Demographics

Counselors and advisors will find particular value in this report that streamlines information relating to a student’s progress toward graduation and facilitates a smoother early-intervention process to guide students back on track. 

Using filters, it’s easy to do a deep-dive analysis of a single student or compare several students at once. Results can be customized according to various demographic cross-sections including gender, current selection, race or ethnicity, and the number of credits earned. 

A powerful baked-in feature of this module includes the ability to quickly identify students whose transcripts data is missing from PowerSchool.

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Gradebook Grades Analysis

Current final grades as reported in a teacher’s grade book are reflected in this report. Default filters cover the standard demographics of gender, grade level, and race/ethnicity.

Additional tiers of data include store code, grade, percentage, teacher, course name, and/or expression.

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Missing Grades

Pulling data from multiple areas within PowerSchool, including the Quick Lookup Screen, Missing Grades streamlines the process of identifying enrolled students with missing grade values for a specified term. Results can be refined and sorted by class, teacher, individual students, and more.

Standards Grades Analysis

This report returns Standards grade records for the selected group of students.  This enables users to review standards grades based on Grade Level, Subject Area or Earned Grade.  It allows for academic the achievement review across students and/or subject areas and for troubleshooting problem areas that may need to be re-taught as well as locating students who may need additional instruction due to subpar achievement.

Stored Grades Analysis

The Stored Grades table, accessed via the Historical Grades menu, is viewable in this highly personalizable report. All historical grade data for all students contained in PowerSchool can be extracted with this module. The amount of information that can be retrieved is immense - to improve the processing time and quality of data for review, users are encouraged to make selections of the student groups for comparison before running the Stored Grades Analysis report. 

To further empower users, additional filters covering all the fields located in the Historical Grades report are included, giving added ability to narrow or modify data related to transcript grades. 

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Test Scores

This report returns Standardized Test Score entries. Retrieving, reviewing and exporting student’s test scores has never been this easy.  Scores can be filtered based on Test, Test Score Type, Test date and/or Grade.  Users can quickly and easily compare test scores for students from year to year or from student to student.


Incident/Logs

All Incidents by Month

This report can be used to display summary Incident behavior data by month. This report will list out all Incident behaviors with a breakdown by Month and will show:
  • Total of each behavior each month
  • Total of each behavior for the year
  • Total of all behaviors for each month
  • Total of all behaviors for the year

All Logs by Month

This report can be used to display summary Log Entry data by month. This report will list out all Log behaviors with a breakdown by Month and will show:

  • Total of  each behavior each month
  • Total of each behavior for the year
  • Total of all behaviors for each month
  • Total of all behaviors for the year
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Incident Management

This report identifies discipline issues contained in the Incident Management area of PowerSchool. Users can quickly see all incidents for the current year and have the capability to easily filter results based on behavior and action codes.

For rapid reference, a running tally of total incidents for the current school year is displayed, along with details regarding each individual behavior and action.

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Log Entries

This report can be used to display Log Entry records for selected students for a specified date range.  It can be used to spot trends in student behavior, including monitoring the frequency, timing, and location of specific incidents.

Al Momrik
Written by Al Momrik

Al Momrik works at Level Data as a Data Quality Analyst, arriving in 2013. He works primarily with the State Data Validation Suite, a series of services which help PowerSchool users to find errors in their data and correct them in a shorter amount of time. Before coming to Level Data, Al worked in a school district in Michigan for 23 years. He was a Technology Director, a SysAdmin for PowerSchool, and was responsible for all State data submissions. He has worked with PowerSchool since 2007. Al also is a presenter at 6-8 PowerSchool conferences around the country annually.

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