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Up-To-Date List of RealTime Reports Dashboards for PowerSchool

May 14, 2020 at 4:54 PM

RealTime Reports pulls back the curtain on district data in PowerSchool and helps school staff easily find and understand the valuable information they need without the need for complicated codes or expertise in Enterprise Reporting. All reports in the dashboard can be tailored using filters to refine the information, and are being updated regularly to maximize usability, functionality and value.

We make updates to this lists regularly as reporting modules are modified. Be sure to check back regularly for up-to-date information.

Have questions about RealTime Reports or want to become fluent in turning your data into action? Join one of our live webinars hosted by seasoned data pros every Tuesday and Thursday!

General

Please Note: For users of Microsoft Edge browser, only the most recent version (Version 80), is currently Supported. 

RealTime Reports Dashboards

Level Data performed a service update starting after 3:30 PM EST on Thursday, October 22, 2020. No downtime was associated with this update.

Updates:

  • New Report Added: Transportation
  • Access to Technology: Fixed an issue that caused the report to fail to load when only one record had a geocode populated.
  • Updated 10/08/2020 for Select Districts in South Carolina
    Incidents by Month Reports: 
    Resolved an issue that prevented reports from loading when no incident data was found. 

    Applies to Four Specific Reports
    • All Incidents by Month
    • Incidents by Month for Bullying
    • Persistently Dangerous Incidents by Month
    • Truancy Incidents by Month

  • Update 10/02/2020
    Access to Technology:
    Fixed an issue that resulted in the report failing to load when no student records at the currently-selected school had geocodes populated.

  • Update 09/24/2020
    New Report Added: Student Access to Technology

  • Update 09/10/2020
    Potential Loss of EFA Funding: Added support for the latest State Reporting update (20.8.2.0), which migrates EFA data from Virtual Tables to a standalone table.

  • Update 08/31/2020
    Page Level Security: Page Level Security settings for all Level Data apps have been updated to fully respect the selected default access level assigned to each system security group.

    Prior to this update, any Level Data app set to an access level of "Group Default" granted that group an access level of "Full" to that app even if the system security group default access level was set to "View Only" or "No Access".

    Security groups that are set with a default access level of "View Only" or "No Access" and are set with an access level of "Group Default" for a specific Level Data app will lose access to that app. Access can be restored manually by setting their access privileges to "Full". Locate the "Page Level Security" section on the Level Data Plugin Details page to reconfigure access settings for specific security groups.

  • Update 08/28/2020
    Lunch Exceptions Report:  The report now treats Lunch Statuses "Free-DC" and "Reduced-DC" as being equivalent to "Free" and "Reduced", respectively. For example, if one student at an address has Lunch Status "Free" and another has "Free-DC", the address will no longer appear on the report.

If your district is already using and benefitting from RealTime Reports, please share your feedback, questions or recommendations.

Complete RealTime Reports List


1.  Attendance Details

Users can quickly view individual absences for students in the current academic year using this report.

Results are sorted by default using standard demographic segments, though easily tailored filters can be set according to course name, attendance codes, date range, period, teacher, etc.

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2. Attendance Summary by Code

A summary of attendance details is displayed according to period and code, giving users an opportunity to spot attendance trends and make data-led decisions.

Attendance totals for students are based on the selected filters, including a date range, attendance code(s), period, teacher, course name, and more can be easily viewed and analyzed.

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3. Credit Progress Demographics

Counselors and advisors will find particular value in this report that streamlines information relating to a student’s progress toward graduation, and facilitates a smoother early-intervention process to guide students back on track. 

Using filters, it’s easy to do a deep-dive analysis of a single student or compare several students at once. Results can be customized according to various demographic cross-sections including gender, current selection, race or ethnicity and the number of credits earned. 

A powerful baked-in feature of this module includes the ability to quickly identify students whose transcripts data is missing from PowerSchool.\

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4. Family Lists by Home Phone

Returned results are sorted according to home phone number, along with the ability to group students according to a shared common phone number.

This functionality provides districts with a tool to maximize additional streams of funding in one easy-to-use dashboard by identifying students with a shared attribute.

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5. Family Lists by Street Address

Returned results are sorted according to home address. Additional functionality allows a user to group students according to a common home address. 

With considerable sums of grant and title-based funds influenced by a student’s home composition, users can quickly associate students by a shared home address to identify opportunities for improved service-delivery and higher-quality funding submissions. 

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6. Lunch Status Analysis

Sourced by Lunch Status information contained in PowerSchool, a user can rapidly build cross sections of students according to their eligibility for meals-program participation. Going beyond simple organization, students can be sorted according to their home address, making it easy to spot discrepancies in lunch status records.

Large sums of grant and title-based dollars depend on the accurate reporting of low-income and economically disadvantaged students. This module simplifies the process to identify and correct meals-program qualification records. 

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7. Gradebook Grades Analysis

Current final grades as reported in a teacher’s gradebook are reflected in this report. Default filters cover the standard demographics of gender, grade level, and race/ethnicity.

Additional tiers of data include store code, grade, percentage, teacher, course name, and/or expression.

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8. Stored Grades Analysis

The Stored Grades table, accessed via the Historical Grades menu, is viewable in this highly personalizable report. All historical grade data for all students contained in PowerSchool can be extracted with this module. The amount of information that can be retrieved is immense - to improve the processing time and quality of data for review, users are encouraged to make selections of the student groups for comparison before running the Stored Grades Analysis report. 

To further empower users, additional filters covering all the fields located in the Historical Grades report are included, giving added ability to narrow or modify data related to transcript grades. 

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9. Incident Management

This report identifies discipline issues contained in the Incident Management area of PowerSchool. Users can quickly see all incidents for the current year, and have the capability to easily filter results based on behavior and action codes.

For rapid reference, a running tally of total incidents for the current school year is displayed, along with details regarding each individual behavior and action.

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10. Short-Term Mobility (Current Year)

Using a customizable date-range format, users can easily identify students who entered and/or exited their school/district during a selected term. Additional data filters refine results according to a range of entry and exit dates, entry/exit codes, enrollment status, gender, grade, or race. 

Many states require districts to keep close tabs on student movement, including entrance into and out of a district. The value inherent does double-duty for state reporting and school management, as users can quickly identify patterns in mobility which can be an indicator of issues deserving closer study or intervention.

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11. Special Programs Enrollments

For those districts interested in identifying students enrolled in academic achievement and remedial support programs, this report generates a roster of individuals receiving specialized academic accommodations. This data is especially valuable for the annually mandated Civil Rights Data Collection report.

Users can select one or more special programs from a filterable list of programs offered by a district or school.

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12. Lunch Status

Returned results are sorted according to home phone number, along with the ability to associate students using a shared primary contact phone number.

This functionality provides districts with a tool to maximize additional streams of funding in one easy-to-use dashboard by identifying students with a shared attribute.

13. Lunch Status Exception

Drawing data from PowerSchool, this module looks for records of students by home address where a discrepancy in lunch status data is present. By identifying students who. may be entitled to participation in low and no-cost. meals programs, schools can improve the delivery of services to their students while simultaneously improving their submissions for title-based and income-influenced funding opportunities. 


14. Student Access to Technology

COVID-19 has pushed schools to lean more heavily on virtual classrooms and remote learning. Access to a reliable internet connection is essential, but insufficient connections are holding are holding students back from their potential. This report uses geo-code data associated with a student's home address to plot points on an interactive map, giving users unrivaled context about Who, What, When and Where. Providing the right solutions in the right location and at the right time is the way to bridge the digital divide and provide an equitable education experience for all students.

Access to Technology


15. Transportation

Viewing information in PowerSchool's 'Transportation' screen by hand can sometimes be challenging. The newest addition to RealTime Reports taps into that data in a way that allows users to locate, organize and track live-time transportation data, including the bus route, transportation type and stop number for one or more students. 

Al Momrik
Written by Al Momrik

Al Momrik works at Level Data as a Data Quality Analyst, arriving in 2013. He works primarily with the State Data Validation Suite, a series of services which help PowerSchool users to find errors in their data and correct them in a shorter amount of time. Before coming to Level Data, Al worked in a school district in Michigan for 23 years. He was a Technology Director, a SysAdmin for PowerSchool, and was responsible for all State data submissions. He has worked with PowerSchool since 2007. Al also is a presenter at 6-8 PowerSchool conferences around the country annually.

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