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A Step-by-Step Tutorial: How to Print Attendance Reports in PowerSchool

June 27, 2023 at 10:00 AM

PowerSchool is a widely used student information system that helps educational institutions manage various aspects of their operations, including attendance tracking. Generating attendance reports is a crucial task for teachers and administrators, allowing them to monitor student attendance patterns and identify areas that may need improvement. In this blog post, we will provide a comprehensive guide on how to print attendance reports in PowerSchool.

Step 1: Accessing PowerSchool:
To begin, you need to access the PowerSchool system. Launch your preferred web browser and enter the URL provided by your educational institution. Then, log in using your username and password. Ensure that you have appropriate permissions to generate attendance reports.

Step 2: Navigating to the Attendance Reports Section:
Once logged in, navigate to the main menu or dashboard, where you'll find various options related to attendance. Look for the "Attendance" or "Attendance Reports" tab. The exact location may vary depending on your institution's PowerSchool configuration.

Step 3: Selecting the Desired Report:
In the Attendance Reports section, you'll typically find a range of attendance-related reports available. These may include daily attendance, period attendance, summary attendance, and more. Choose the report that suits your needs. For instance, if you want a comprehensive report covering the entire semester, select the "Summary Attendance" report.

Step 4: Configuring Report Parameters:
After selecting the desired report, you will likely be prompted to configure specific parameters, such as the date range, grade level, section, and student selection criteria. Set these parameters based on your requirements. For example, if you want to generate a report for all students in a specific grade, select the corresponding grade level and section.

Step 5: Customizing Report Settings (Optional):
PowerSchool offers options to customize report settings according to your preferences. You might be able to select the columns to include in the report, choose the sorting order, or modify the report layout. Take advantage of these options to tailor the report to your specific needs. However, keep in mind that the customization options available may vary depending on your institution's PowerSchool configuration.

Step 6: Generating the Attendance Report:
Once you have configured the report parameters and settings, click on the "Generate" or "Print" button to initiate the report generation process. PowerSchool will process the data based on your selections and prepare the attendance report accordingly. Depending on the size of the report and the speed of your system, this process may take a few moments.

Step 7: Viewing and Printing the Report:
Once the attendance report has been generated, PowerSchool will typically display it on your screen. You can review the report to ensure it meets your requirements. If you are satisfied with the content, formatting, and accuracy, proceed to print the report. Use the print function available in your web browser to send the report to your designated printer.

Printing attendance reports in PowerSchool is a straightforward process that allows educational institutions to track and analyze student attendance data effectively. 

Additional Resources

In addition to the built-in attendance reporting feature in PowerSchool, educational institutions can enhance their data analysis capabilities by utilizing Level Data's RealTime Reports (RTR) tool. RTR is a powerful add-on that seamlessly integrates with PowerSchool, providing advanced reporting functionalities for attendance tracking and analysis.

With these reports, generating attendance reports becomes even more efficient and comprehensive. The tool offers a user-friendly interface that allows teachers, administrators, and staff members to access real-time attendance data in a streamlined manner.

Tom Lang
Written by Tom Lang

Tom Lang has spent more than 3 decades in the field of journalism and marketing, while always having a hand in public education. His father was a school teacher, his mom a school secretary, and his wife teaches high school English and Humanities. On his own, Tom worked his way through college as a school bus driver and today remains closely tied to education as a Board member of FIRST (Robotics) in Michigan. He has worked with high school coaches and athletes for nearly 30 years as a freelance sports writer at the Detroit Free Press, and for more than 10 years as a basketball referee. Bottom line -- help kids grow, learn and create productive futures.

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