Schedule a demo

Delivering Data You Can Trust

2 min read

How to Quickly Pull Stored Grades Report in PowerSchool

September 28, 2022 at 10:30 AM

Reviewing stored grades for students is a common activity for staff, especially for staff like principals and counselors. While retrieving data for individual students isn't too complicated, getting to the data for larger groups or even getting to a view that is a bit easier to read and that can be filtered based on specific criteria gets a bit more complicated. However, with the use of our Stored Grade Analysis Report, this process just got a whole lot easier.



How to run the report: 

Before navigating to the report, you can select from the start page the group of students for whom you want to run this report. This can be anywhere from a single student to the entire school. Once selected, click on RealTime Reports from the Level Data app section on the start page, from the dashboard select the Stored Grades Analysis Report. 

When the pre-filter appears, you'll need to select at least one grade level for which you wish to return records. The grade level or levels you select will be based on the records you need to work with. For example, if you're working with seniors and need to review cumulative records, you would want to select each grade level for which you need to return records. In this example, that would be grades 9,10,11, and 12. However, if you just wanted to review stored grades for the current year, you would just select grade 12. The student selection will reflect the previously selected students. Once all selections have been made, click run. When the report loads, you'll see a graphical breakdown of data by both grade and percent scores, as well as gender, grade level, and scheduling ethnicity.

Individual student records:

To view the individual student records, scroll down the page. In the table, you'll see a list that includes a record for each student for each course and term, that includes some basic demographic data along with information specific to each grade record, including store code, class term, enrollment status, course and teacher name, period, the classmates, grade and percent scores, as well as GPA points earned in postnatal credit type all of the checkboxes for the exclude from GPA honor roll and class rank. Data from this report can be useful in several ways, from troubleshooting a transcript or GPA for a single student to reviewing grades to be sure credit types GPA points, and earning the potential credits are all assigned correctly.

This report is particularly helpful for counselors when reviewing grades for students to be sure they have met the criteria for promotion or graduation. For example, if you'd like to verify that all credit types have been entered and are entered correctly, you can review the filter to quickly scan the credit types included in the report. If any are found to be an error you can simply filter to that credit type and then for each student click on the three dots to the left of the student name to access the historical grade screen. From here credit types can be updated to the selected grades. Or you can sort by any column such as grade or percent and then review fields like earned or potential credit or GPA points. To be sure that all grades have the correct values assigned. Or you can filter to a specific term or store code and then filter to a specific grade to find all students with that particular score.

The options are endless but the benefit of not having to access data through the stored grades table or the individual students' historical grade screen, makes this report all that more beneficial. No matter what the criteria, this report provides a simple and straightforward process to get to the data you need.

Tom Lang
Written by Tom Lang

Tom Lang has spent more than 3 decades in the field of journalism and marketing, while always having a hand in public education. His father was a school teacher, his mom a school secretary, and his wife teaches high school English and Humanities. On his own, Tom worked his way through college as a school bus driver and today remains closely tied to education as a Board member of FIRST (Robotics) in Michigan. He has worked with high school coaches and athletes for nearly 30 years as a freelance sports writer at the Detroit Free Press, and for more than 10 years as a basketball referee. Bottom line -- help kids grow, learn and create productive futures.

Post a Comment

Featured Case Studies