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How to Easily Produce Lunch Status Analysis Reports in PowerSchool

March 17, 2022 at 10:00 AM

Funding is a major concern for schools and making sure they're getting all the funding available is especially important.

One area of particular concern is funding based on a student's poverty status. In many instances, the information is based on a student’s lunch status.

Making sure that data is accurate is of particular importance as it not only affects reimbursement for meals but can also impact funding sources such as title and e-rate.

Unfortunately for schools, this data is often stored in multiple places so making sure the data is accurate is even more complicated. 

With the use of Level Data’s Lunch Status Analysis Report, reviewing the data for accuracy is just easier.

The Lunch Status Analysis Report not only allows users a quick and easy way to review each student's lunch status value for the current year, see a breakdown of this information by grade level, gender, and scheduling ethnicity.

But it also allows schools to compare current values to those from any previous year, thus allowing schools to see how these values have changed over time.

Not the Lunch Status Analysis Report like the Lunch Exception Report incorporates field-level security on the lunch status field. As a result, the user must have permission to view the lunch status field to be able to run this report.


How to run the report:

From the start page, select the school and term for which you wish to run the report. From the Level Data apps section, click on the link for RealTIme Reports.

Once on the report dashboard, select the Lunch Status Analysis Report. Once the report loads, you'll see the graphical breakdown of data for the current and selected term. When running the report for the current year, both the current lunch status and selected term lunch status will be the same.

Both reflect the value for the current year. In addition, users will see a breakdown of the student data based on grade level, gender, and ethnicity. 

If running the report against a previous term, the selected term will be identified at the top left of the report under the report title.

In this instance, the current year lunch status will reflect the value currently associated with the student while the selected term lunch status will display the value that was associated when the re-enrollment record was created. 

Individual student records: 

To view the individual student records, scroll down the page. The table will contain a row for each student currently enrolled, including basic demographic data, as well as a column for both the current lunch status and selected term lunch status.

From here you can filter the data as needed. For example, if you'd like to find all students set as both free or reduced in the current year, make those selections from the current lunch status filter on the left. 

Exporting your data:

Once your results have been filtered you can make students the current selection by clicking on the appropriate button. Or you can click export to export the records and create a CSV file that can be opened in Excel.

No need to know any field names, table names, or complicated dot tags. Getting to your data has never been easier.

Tom Lang
Written by Tom Lang

Tom Lang has spent more than 3 decades in the field of journalism and marketing, while always having a hand in public education. His father was a school teacher, his mom a school secretary, and his wife teaches high school English and Humanities. On his own, Tom worked his way through college as a school bus driver and today remains closely tied to education as a Board member of FIRST (Robotics) in Michigan. He has worked with high school coaches and athletes for nearly 30 years as a freelance sports writer at the Detroit Free Press, and for more than 10 years as a basketball referee. Bottom line -- help kids grow, learn and create productive futures.

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