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What is AELAS? Arizona State Reporting Made Easy

July 31, 2023 at 7:42 AM

The Arizona Education Learning and Accountability System (AELAS) is Arizona's state longitudinal data system for K-12 education, overseen by the Arizona Department of Education (ADE). Its main objective is to gather and analyze data related to public education at various levels, including individual, course, institution, and system data. AELAS integrates data from different education collection systems in Arizona and is part of a larger nationwide initiative aimed at recording detailed education information over time to capture students' complete learning experiences.

The ultimate goal of AELAS is to make this comprehensive education data available for analysis and consideration in public policy. Its intended outcomes are to improve student learning at all levels of education, from elementary to higher education, and to enhance labor market prospects for individuals and society as a whole.

This is where Level Data comes in!

Student Information Systems Supported

Complete List of Data Validation Rules for Arizona

Listed below is the complete list of state reporting validation rules we provide for Arizona districts to make their state reporting submission as easy and timely as possible and to maximize both state and federal funding.

PowerSchool

State Validation Rules

Demographics

  • Country of Birth/State of Birth Mismatch
  • Duplicate Race Code
  • Missing/Invalid Country of Birth
  • Missing/Invalid Date of Birth
  • Missing/Invalid District Of Residence
  • Missing/Invalid Fed Ethnicity
  • Missing/Invalid Federal Race
  • Missing/Invalid First Name
  • Missing/Invalid Gender
  • Missing/Invalid Home, Spoken, First Acquired Language
  • Missing/Invalid Last Name
  • Missing/Invalid SAIS Student Number

Enrollment

  • Concurrent Enrollment Entry Code/W# Exit Code Mismatch - Same School
  • Demoted Exit Type/Grade Level Mismatch
  • Entry Code/W# Exit Code Mismatch - Same School
  • Exit Date Prior to Entry Date
  • Grade Level (Elementary)/Student Age Mismatch
  • Grade Level (Kindergarten)/Student Age Mismatch
  • Grade Level (PreSchool)/Student Age Mismatch
  • Invalid Enrollment Type for AOI Student
  • Invalid Enrollment Type for Concurrent Enrollment
  • Invalid Entry Code for First Enrollment
  • Invalid Entry Code for Initial Concurrent Enrollment
  • Invalid Entry Code for Program Only Student
  • Invalid Exit Code for EOY
  • Invalid FTE for Preschool Student
  • Invalid Grade Level for AOI Student
  • Invalid Grade Level for Assigned School
  • Invalid Grade Level for Exit Code W7
  • Invalid Previous School State for Entry Code E6
  • Missing/Invalid Enrollment for Exit Code WD
  • Missing/Invalid Enrollment for Exit Code WK
  • Missing/Invalid Enrollment for Exit Code WP
  • Missing/Invalid Entry Code
  • Missing/Invalid Entry Date
  • Missing/Invalid Exit Code
  • Missing/Invalid Exit Date
  • Missing/Invalid Full-Time Equivalency
  • Missing/Invalid Next School Indicator
  • Missing/Invalid Scheduled Next Year Grade
  • Missing/Invalid School Entity ID Override for Tuitioned Out Student
  • Missing/Invalid School ID
  • Missing/Invalid Tuition Payer Code
  • Multiple Enrollments with Entry Code E
  • Next Year School/Next Year Grade Mismatch
  • Overlapping Main Enrollments
  • Promoted Exit Code/Grade Level Mismatch
  • School Entity is Required for JTED Reporting

Staff

  • Invalid DOB
  • Invalid Middle Name
  • Missing State Assigned Unique Person ID
  • Missing/Invalid Federal Ethnicity
  • Missing/Invalid Federal Race
  • Missing/Invalid First Name
  • Missing/Invalid Gender
  • Missing/Invalid Last Name

Reports/Lists

  • Duplicate LoginID/Username
  • Duplicate State Student Number
  • Students Missing Core Courses
  • Total Hours by Period

Incident Management

  • Misplaced Action
  • Missing Action Completion
  • Missing Action Review Date
  • Missing Actual Resolution Date
  • Missing Incident Action
  • Missing Incident Behavior
  • Missing Incident Duration
  • Missing Offender
 
If you have any questions or would like to request additional rules, please reach out to helpdesk@leveldata.com
Al Momrik
Written by Al Momrik

Al Momrik works at Level Data as a Data Quality Analyst, arriving in 2013. He works primarily with the State Data Validation Suite, a series of services which help PowerSchool users to find errors in their data and correct them in a shorter amount of time. Before coming to Level Data, Al worked in a school district in Michigan for 23 years. He was a Technology Director, a SysAdmin for PowerSchool, and was responsible for all State data submissions. He has worked with PowerSchool since 2007. Al also is a presenter at 6-8 PowerSchool conferences around the country annually.

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