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Up-To-Date List of Validation Reporting Dashboards for PowerSchool

March 20, 2020 at 11:00 AM

Validation Reporting pulls back the curtain on district data in PowerSchool and helps school staff easily find and understand the valuable information they need without needing complicated codes or expertise in Enterprise Reporting. All reports in the dashboard can be custom-tailored to meet the needs of individual districts, and are being updated regularly to maximize usability, functionality and value.

We’ll be updating this list periodically as reporting modules are modified. Be sure to check back regularly for up-to-date information.

General

Please Note: For users of Microsoft Edge browser, only the most recent version (Version 80), is currently Supported. 

Validation Reporting Dashboards

Level Data performed a service update starting after 3:00 PM EST on Thursday, March 26, 2020. No downtime was associated with this update.

Updates:

  • Updated 03/26/2020
    General Updates: Updated color scheme for donut charts
    General Updates:
    Removed radial labels on donut chart slices and added a legend under the chart. This resolves an issue that caused labels to overlap.
    Incident Management:
    Added Action Subcode and Behavior Subcode fields, filters, and charts

  • Updated 03/19/2020
    General Updates: Resolved a performance issue that intermittently prompted slow script warnings in Firefox
    General Updates: Modified the interactivity of histogram charts to behave similarly to the standard bar charts. Clicking the individual bars results in filtering.
    Credit Progress Report: Added a swarm plot that shows the distribution of students by total earned credits and grade level. Clicking a data point filters to that group of students.

  • Updated 03/10/2020
    Attendance Details:
    Added the ability to specify a date range and grade levels before running the report. This should result in reduced load time

  • Updated 03/03/2020
    Stored Grades Analysis:
     Added the ability to select Stored Grades Levels prior to running the report. Using this list can significantly reduce the run time of the report.
     
  • Updated 02/27/2020 
    Improvements and Bug Fixes:
     Date and numeric range filters can now be cleared without issue.
  • Improvements and Bug Fixes:  Values of 0 can now be entered into numeric range filters

  • Updated 02/13/2020
    Improvements and Bug Fixes:
     Converted checkbox filters to autocomplete dropdown filters. This significantly reduces the vertical space taken up by filters with many options. 
    Improvements and Bug Fixes:  Applied filters are now persisted across the application. Navigating away from a report does not clear any filters that were set. 
    Improvements and Bug Fixes:  Reports now continue loading in the background after navigating away while still loading. 
    Improvements and Bug Fixes:  A "Clear All Filters" button has been added above the list of filters.

  • Updated 01/16/2020
    Attendance Details:
     Added gender, ethnicity and grade level pie charts to report.
    Attendance Summary by Code:  Added gender, ethnicity and grade level pie charts to report.
    Chronic Absenteeism (SC Specific Report):  Added gender, ethnicity and grade level pie charts to report.
    Credit Progress: Added gender, ethnicity and grade level pie charts to report.
    EFA Funding (SC Specific Report): Added gender, ethnicity and grade level pie charts to report.
    Family Lists by Phone: Added gender, ethnicity and grade level pie charts to report.
    Family Lists by Street: Added gender, ethnicity and grade level pie charts to report.
    Gradebook Grades Analysis: Added gender, ethnicity and grade level pie charts to report.
    Incident Management: Added gender, ethnicity and grade level pie charts to report.
    Short Term Mobility: Added gender, ethnicity and grade level pie charts to report.
    Special Programs Enrollments: Added gender, ethnicity and grade level pie charts to report.
    Stored Grades Analysis: Added gender, ethnicity and grade level pie charts to report.

  • Updated 01/09/2020
    All Reports:
    Report data can now be downloaded as a CSV. If any filters are active for a report, only the filtered data will be included. The download button can be found at the top-right corner of the data table on the report pages. 
    Attendance Details: Select reports can now be filtered by interacting with charts inside report. 
    Attendance Summary by Code: Select reports can now be filtered by interacting with charts inside report. 
    Incidents by Month for Bullying (SC Specific Report): Select reports can now be filtered by interacting with charts inside report. 
    Chronic Absenteeism (SC Specific Report): Select reports can now be filtered by interacting with charts inside report. 
    Credit Progress Demographics: Select reports can now be filtered by interacting with charts inside report. 
    Potential Loss of EFA Funding (SC Specific Report): Select reports can now be filtered by interacting with charts inside report. 
    Family Lists by Home Phone: Select reports can now be filtered by interacting with charts inside report. 
    Family Lists by Street Address: Select reports can now be filtered by interacting with charts inside report. 
    Gradebook Grades Analysis: Select reports can now be filtered by interacting with charts inside report. 
    Incident Management: Select reports can now be filtered by interacting with charts inside report. 
    Persistently Dangerous Incidents by Month (SC Specific Report): Select reports can now be filtered by interacting with charts inside report. 
    Short-Term Mobility (Current Year): Select reports can now be filtered by interacting with charts inside report. 
    Special Programs Enrollments: Select reports can now be filtered by interacting with charts inside report. 
    Stored Grades Analysis: Select reports can now be filtered by interacting with charts inside report. 
    Truancy Incidents by Month (SC Specific Report):  Select reports can now be filtered by interacting with charts inside report. 
     

If your district is already using and benefitting from Validation Reporting, please share your feedback, questions or recommendations.

Complete Validation Reporting List

1.  Incident Management

This report identifies discipline issues contained in the Incident Management area of PowerSchool. Users can quickly see all incidents for the current year, and have the capability to filter based on behavior and action codes.

Additionally, a running tally of current incident totals will be displayed for overall incidents, along with details regarding each individual behavior and action.

validation-reporting-incident-management

2. Gradebook Grades Analysis

Current final grades as reported in a teacher’s gradebook are reflected in this report. Default filters cover the standard demographics of gender, grade level, and race/ethnicity.

Additional informational tiers include store code, grade, percentage, teacher, course name, and/or expression.

3. Stored Grades Analysis

The Stored Grades table, accessed via the Historical Grades menu, is viewable in this highly personalizable report.

To further empower users, additional filters covering all the fields located in the Historical Grades report are included, giving added ability to narrow or modify data related to transcript grades. 

4. Attendance Summary by Code

With results displayed according to period and code, users are provided enhanced attendance reporting capabilities.

Attendance totals for students based on filters, including a date range, attendance code(s), period, teacher, course name, and more can be easily viewed and analyzed.

validation-reporting-attendance-summary-by-code

5. Family List by Home Phone

Returned results are sorted according to home phone number, along with the ability to group students by a phone number in common. 

This functionality provides districts with a tool to maximize additional streams of funding in one easy-to-use dashboard.

6. Credit Progress Demographics

Counselors and advisors will especially enjoy this report that streamlines information relating to a student’s progress toward graduation.

Beyond the ability to examine a single student’s academic track record, users can also select from a number of demographic filters to identify trends affecting student groups according to gender, current selection, race or ethnicity, and number of credits earned.

Lastly, users will be afforded the ability to more easily see students whose transcript data is missing from PowerSchool.

validation-reporting-credit-prog-demographics

7.  Short-Term Mobility (Current Year)

Using a fully customizable data range, users can easily identify students who entered and/or exited their school/district during a selected term. Additional data filters allow for data-tailoring according to a range of entry and exit dates, entry/exit codes, enrollment status, gender, grade, or race. 

Many states require districts to keep close tabs on student movement, including entrance into and out of a district.

A primary goal for this report is showing students who both entered and exited a school during the same year, an important indicator of potential issues deserving closer study or intervention. 

8. Family Lists by Street Address

Returned results are sorted according to home address. Additional functionality allows a user to group students according to a common home address. 

This report helps districts maximize additional streams of funding in one easy-to-use dashboard.

validation-reporting-family-list-street-address

9. Attendance Details

Users can quickly view individual absences for students through this report.

In addition to the standard demographic segments, filters can be set by course name, attendance codes, date range, period, teacher, etc. 

 10. Special Programs

For those districts interested in identifying students enrolled in special programs, this report will generate a roster of those individuals. This data is especially valuable for the annually mandated Civil Rights Data Collection reporting.

Users can select one or more special programs from a filterable list of programs offered by a district or school.

validation-reporting-special-programs-enrollment

 

Al Momrik
Written by Al Momrik

Al Momrik works at Level Data as a Data Quality Analyst, arriving in 2013. He works primarily with the State Data Validation Suite, a series of services which help PowerSchool users to find errors in their data and correct them in a shorter amount of time. Before coming to Level Data, Al worked in a school district in Michigan for 23 years. He was a Technology Director, a SysAdmin for PowerSchool, and was responsible for all State data submissions. He has worked with PowerSchool since 2007. Al also is a presenter at 6-8 PowerSchool conferences around the country annually.

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