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Up-To-Date List of Validation Reporting Dashboards for PowerSchool

January 7, 2020 at 11:30 AM

We recently introduced Validation Reporting as an add-on to the State Data Validation Suite as a public beta through the end of 2019. The initial response from early adopters was overwhelming, and the feedback we'd received from districts around the country was incredible. 

For the official launch, we bundled a set of ten reports as a highly-effective “starter set” for schools and districts to help them access data quickly and efficiently. By no means is this an end-all/be-all compilation - we’ll be rolling out additional reporting capabilities in 2020, including some with highly-complex analytics capabilities.

Our continued success is directly tied to our clients, and we are grateful to have a deep roster filled with passionate educators and administrators on whose expert opinions we rely. Their commentary and insights help us continually produce the highest quality solutions and services possible.

If you haven't enabled Validation Reporting for your district yet, contact us to request activation now.

We'll be updating this list periodically as reports are introduced or modified. Be sure to check back regularly for up-to-date information.

Your input is always welcomed! Please feel free to share any feedback, questions or recommendations you have with us.

Complete Validation Reporting List

1.  Incident Management

This report identifies discipline issues contained in the Incident Management area of PowerSchool. Users can quickly see all incidents for the current year, and have the capability to filter based on behavior and action codes.

Additionally, a running tally of current incident totals will be displayed for overall incidents, along with details regarding each individual behavior and action.

Screenshot of student incident management report

2. Gradebook Grades Analysis

Current final grades as reported in a teacher’s gradebook are reflected in this report. Default filters cover the standard demographics of gender, grade level, and race/ethnicity.

Additional informational tiers include store code, grade, percentage, teacher, course name, and/or expression.

3. Stored Grades Analysis

The Stored Grades table, accessed via the Historical Grades menu, is viewable in this highly personalizable report.

To further empower users, additional filters covering all the fields located in the Historical Grades report are included, giving added ability to narrow or modify data related to transcript grades. 

4. Attendance Summary by Code

With results displayed according to period and code, users are provided enhanced attendance reporting capabilities.

Attendance totals for students based on filters, including a date range, attendance code(s), period, teacher, course name, and more can be easily viewed and analyzed.

Screenshot of reporting detailing Attendance Summary Codes

5. Family List by Home Phone

Returned results are sorted according to home phone number, along with the ability to group students by a phone number in common. Additionally, lunch statuses for students are displayed in this perspective.

This functionality helps identify students who may qualify for subsidized meals programs while giving districts a tool to maximize additional streams of funding in one easy-to-use dashboard.

6. Credit Progress Demographics

Counselors and advisors will especially enjoy this report that streamlines information relating to a student’s progress toward graduation.

Beyond the ability to examine a single student’s academic track record, users can also select from a number of demographic filters to identify trends affecting student groups according to gender, current selection, race or ethnicity, and number of credits earned.

Lastly, users will be afforded the ability to more easily see students whose transcript data is missing from PowerSchool.

Screenshot of student credit progress by demographics report

7.  Short-Term Mobility (Current Year)

Using a fully customizable data range, users can easily identify students who entered and/or exited their school/district during a selected term. Additional data filters allow for data-tailoring according to a range of entry and exit dates, entry/exit codes, enrollment status, gender, grade, or race. 

Many states require districts to keep close tabs on student movement, including entrance into and out of a district, and where a student may be coming from or going to.

A primary goal for this report is showing students who both entered and exited a school during the same year, an important indicator of potential issues deserving closer study or intervention. 

8. Family Lists by Street Address

Returned results are sorted according to home address. Additional functionality allows a user to group students according to a common home address. Similar to the "Family Lists by Home Phone" report, lunch statuses for students are also displayed in this perspective.

This report helps identify students who may qualify for subsidized meals programs while giving districts a tool to maximize additional streams of funding in one easy-to-use dashboard.

9. Attendance Details

Going beyond the data found in the Chronic Absenteeism report, users will be able to view individual absences for students through this report.

In addition to the standard demographic segments, filters can be set by course name, attendance codes, date range, period, teacher, etc.

10. Special Programs

For those districts interested in identifying students enrolled in special programs, this report will generate a roster of those individuals. This data is especially valuable for the annually mandated Civil Rights Data Collection reporting.

Users can select one or more special programs from a filterable list of programs offered by a district or school.

Screenshot of report for students enrolled in special programs.


Al Momrik
Written by Al Momrik

Al Momrik works at Level Data as a Data Quality Analyst, arriving in 2013. He works primarily with the State Data Validation Suite, a series of services which help PowerSchool users to find errors in their data and correct them in a shorter amount of time. Before coming to Level Data, Al worked in a school district in Michigan for 23 years. He was a Technology Director, a SysAdmin for PowerSchool, and was responsible for all State data submissions. He has worked with PowerSchool since 2007. Al also is a presenter at 6-8 PowerSchool conferences around the country annually.

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