Schedule a demo

Delivering Data You Can Trust

1 min read

Validating STARS State Reporting for New Mexico in PowerSchool

July 19, 2022 at 1:49 PM

The Student Teacher Accountability Reporting System (STARS) is an upgrade to the Accountability Data System (ADS) which provides greater functionality to schools, districts, and NMPED.

STARS is designed as an educational data collection and reporting model that builds upon the strengths of respective public education partners represented across state, district, and local levels.

It is thus a highly flexible model that incorporates a two-way flow of information: aggregating necessary data upward from respective schools and districts to the state to comply with state and federal reporting requirements and general systems management while providing disaggregated state data back down from the state to districts and schools.

That's where Level Data comes in!

Complete List of EMIS Data Validation Rules

Listed below is the complete list of state reporting validation rules we provide for Ohio districts using PowerSchool to make their EMIS submission as easy and timely as possible and to maximize both state and federal funding.

RealTime Validation Rules

Demographics

  • NM: Demographics: Federal Race
  • NM: Demographics: First Name
  • NM: Demographics: Last Name
  • NM: Demographics: Middle Name
  • NM: Demographics: Primary Tribe
  • NM: Demographics: Scheduling/Reporting Ethnicity

Log Entries

  • NM: Log Entries: Alcohol Related Indicator
  • NM: Log Entries: Drug Related Indicator
  • NM: Log Entries: Gang Related Indicator
  • NM: Log Entries: Infraction Date
  • NM: Log Entries: Infraction Type
  • NM: Log Entries: Response Code
  • NM: Log Entries: Response Date
  • NM: Log Entries: Response Duration
  • NM: Log Entries: Weapon Related Flag

Staff

  • NM: Staff: Information: DOB
  • NM: Staff: Information: Federal Ethnicity
  • NM: Staff: Information: Federal Race
  • NM: Staff: Information: Gender
  • NM: Staff: Information: Staff Education, Salary, Misc Information: Baccalaureate Degree Institution
  • NM: Staff: Information: Staff Education, Salary, Misc Information: Highest Degree Earned
  • NM: Staff: Information: Staff Education, Salary, Misc Information: Highest Degree Institution
  • NM: Staff: Information: Staff Education, Salary, Misc Information: Original Hire Date

State/Province

  • NM: State/Province: Bilingual Ed: Current FEP Status
  • NM: State/Province: Bilingual Ed: English Language Learners Assessed Date
  • NM: State/Province: Bilingual Ed: Language in which student's language proficiency assessed
  • NM: State/Province: Bilingual Ed: Language proficiency assessment used for English and/or Home Language
  • NM: State/Province: Bilingual Ed: Language Spoken in Home or Native Language
  • NM: State/Province: Bilingual Ed: Method used to identify student as ELL
  • NM: State/Province: Bilingual Ed: Participant in English Language Learners Program
  • NM: State/Province: Bilingual Ed: Participating in Bilingual Education Program Model
  • NM: State/Province: Bilingual Ed: Participation hours in State approved Bilingual Education
  • NM: State/Province: Bilingual Ed: Verified Federal Form 506
  • NM: State/Province: Misc: Dwelling Arrangement Code
  • NM: State/Province: Misc: Homeless Indicator
  • NM: State/Province: Misc: State Student Number
  • NM: State/Province: Misc: Student's 9th grade entry date
  • NM: State/Province: Misc: Unaccompanied Youth Indicator
  • NM: State/Province: Programs Fact: Original Pgm Start Date
  • NM: State/Province: Programs Fact: Participation Info Code
  • NM: State/Province: Programs Fact: Program Intensity
  • NM: State/Province: Programs Fact: Programs Code
  • NM: State/Province: Special Ed: Date exited special education program after End of Year last year
  • NM: State/Province: Special Ed: Exited special education status
  • NM: State/Province: Special Ed: Gifted participation code
  • NM: State/Province: Special Ed: Most recent IEP evaluation date
  • NM: State/Province: Special Ed: Most recent special education service evaluation date
  • NM: State/Province: Special Ed: Percentage of special education received
  • NM: State/Province: Special Ed: Primary area of exceptionality
  • NM: State/Province: Special Ed: Primary Disability
  • NM: State/Province: Special Ed: Primary Setting Code
  • NM: State/Province: Special Ed: Quaternary Disability
  • NM: State/Province: Special Ed: Secondary Disability
  • NM: State/Province: Special Ed: Special Education Start Date
  • NM: State/Province: Special Ed: Student has current IEP recommending service
  • NM: State/Province: Special Ed: Tertiary Disability

Transfer Info

  • NM: Transfer Info: Current Enrollment: Exit Code
 

State Validation Rules

Courses

  • NM: Missing Special Program Code
  • NM: Missing/Invalid Course Content Code
  • NM: Missing/Invalid Course Delivery Model Code

Demographics

  • NM: Duplicate Race Code
  • NM: Invalid Last Name
  • NM: Mismatch 504 and Special Education
  • NM: Mismatch Federal Form 506 and Primary Tribe
  • NM: Mismatch Homeless/Unaccompanied Youth/Dwelling Arrangement Code
  • NM: Missing Guardian First Name/Guardian Last Name
  • NM: Missing Primary Address State Code
  • NM: Missing Primary Address Zip Code
  • NM: Missing/Invalid Date of Birth
  • NM: Missing/Invalid Federal Ethnicity
  • NM: Missing/Invalid First Name
  • NM: Missing/Invalid Gender
  • NM: Missing/Invalid Primary Address
  • NM: Missing/Invalid Primary Address City
  • NM: Missing/Invalid Primary Tribe
  • NM: Missing/Invalid Race Code
  • NM: Missing/Invalid State Student ID
  • NM: Missing/Invalid Student's 9th Grade Entry Date

ELL

  • NM: Missing English Language Learners Assessed Date
  • NM: Missing/Invalid BEP Program Language Code (Primary Language Code)
  • NM: Missing/Invalid Current FEP Status
  • NM: Missing/Invalid Language in which Student's Language Proficiency Assessed
  • NM: Missing/Invalid Language Spoken in Home or Native Language
  • NM: Missing/Invalid Method Used to Identify student as ELL
  • NM: Missing/Invalid Participating in Bilingual Education Program Model
  • NM: Missing/Invalid Participation hours in State approved Bilingual Education
  • NM: Missing/Invalid Years in U.S. School

Enrollment

  • NM: Exit Date/Entry Date Mismatch
  • NM: Invalid Grade Level for Assigned School
  • NM: Missing/Invalid Entry Code
  • NM: Missing/Invalid Entry Date
  • NM: Missing/Invalid FTE ID
  • NM: Missing/Invalid School ID
  • NM: Overlapping School Enrollments

Incident Management

  • NM: Misplaced Action
  • NM: Missing Action Begin Date
  • NM: Missing Alcohol Related Indicator
  • NM: Missing Drug Related Indicator
  • NM: Missing Gang Related Indicator
  • NM: Missing Incident Action
  • NM: Missing Incident Behavior
  • NM: Missing Incident Duration
  • NM: Missing Offender
  • NM: Missing Weapon Type Indicator

Log Entries

  • NM: Missing Alcohol Related Indicator
  • NM: Missing Drug Related Indicator
  • NM: Missing Event Identifier
  • NM: Missing Gang Related Indicator
  • NM: Missing Infraction Date
  • NM: Missing Response Code
  • NM: Missing Response Duration
  • NM: Missing Weapon Related Flag
  • NM: Missing/Invalid Infraction Type
  • NM: Missing/Invalid Response Date

Programs Fact

  • NM: Mismatch between Programs Code and Participation Code
  • NM: Missing 3Y Program Fact
  • NM: Missing 4Y Program Fact
  • NM: Missing Start Date
  • NM: Missing/Invalid Program Intensity
  • NM: Missing/Invalid Programs Code

Reports/Lists

  • NM: Duplicate State Student ID
  • NM: Invalid Scheduled Next Year Grade
  • NM: Missing/Invalid Next School Information
  • NM: Next Year School/Next Year Grade Mismatch

Special Education

  • NM: Invalid Grade Level for 3Y or 4Y Programs Fact Record
  • NM: Invalid Service Size
  • NM: Mismatch between Primary/Secondary/Tertiary/Quaternary Disability
  • NM: Missing Caseload Teacher
  • NM: Missing Most Recent IEP Evaluation Date
  • NM: Missing Most Recent Special Education Service Evaluation Date
  • NM: Missing Original PGM Start Date for 3Y and 4Y Program
  • NM: Missing Special Education Start Date
  • NM: Missing/Invalid Date Exited Special Education Program
  • NM: Missing/Invalid Exited Special Education Status
  • NM: Missing/Invalid Percentage of Special Education Received
  • NM: Missing/Invalid Primary Area of Exceptionality
  • NM: Missing/Invalid Primary Disability
  • NM: Missing/Invalid Primary Setting Code
  • NM: Missing/Invalid Service Code
  • NM: Missing/Invalid Service Duration
  • NM: Missing/Invalid Services Fact Entry Date
  • NM: Missing/Invalid Services Fact Staff Provider Name

Staff

  • NM: Missing Original Hire Date
  • NM: Missing/Invalid Baccalaureate Degree Institution
  • NM: Missing/Invalid Date of Birth
  • NM: Missing/Invalid Federal Ethnicity
  • NM: Missing/Invalid Federal Race
  • NM: Missing/Invalid Gender
  • NM: Missing/Invalid Highest Degree Earned
  • NM: Missing/Invalid Highest Degree Institution
  • NM: Missing/Invalid Primary Tribe
 
If you have any questions or would like to request additional rules, please reach out to helpdesk@leveldata.com
Al Momrik
Written by Al Momrik

Al Momrik works at Level Data as a Data Quality Analyst, arriving in 2013. He works primarily with the State Data Validation Suite, a series of services which help PowerSchool users to find errors in their data and correct them in a shorter amount of time. Before coming to Level Data, Al worked in a school district in Michigan for 23 years. He was a Technology Director, a SysAdmin for PowerSchool, and was responsible for all State data submissions. He has worked with PowerSchool since 2007. Al also is a presenter at 6-8 PowerSchool conferences around the country annually.

Post a Comment

Featured Case Studies