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PIMS Reporting - Your Guide to Stress Free State Submission for Pennsylvania

June 29, 2022 at 11:20 AM

The Pennsylvania Information Management System (PIMS) is a statewide longitudinal data system for the collection and reporting of unit-level educational data. PIMS was developed with the purpose of:

  • Allowing the Pennsylvania Department of Education (PDE) to meet federal and state reporting
    requirements;
  • Streamlining the reporting processes from educational institutions to PDE and the U.S. Department of Education
  • Reporting timely and accurate education data through standardized and ad hoc reporting capabilities;
  • Improving educational decision-making through the use of high quality data and decision support tools; and,
  • Providing longitudinal data on educational progress over time.

Act 24 of 2011 authorizes PDE to collect unit-level data that are mandated by state or federal statute or regulation from postsecondary institutions. PDE is collecting data elements necessary to meet the following reporting requirements:

  • Reporting required for the Pennsylvania Community College Annual Report;
  • Reporting required for the Pennsylvania Transfer and Articulation System; and,
  • Reporting required as a result of receiving State Fiscal Stabilization Fund monies from the federal government.

That's where Level Data comes in!

Complete List of PIMS Data Validation Rules

Listed below is the complete list of state reporting validation rules we provide for Pennsylvania districts using PowerSchool to make their PIMS submission as easy and timely as possible and to maximize both state and federal funding.

RealTime Validation Rules

Courses

  • PA: Courses: Dual Credit
  • PA: Courses: Keystone Subtest Identifier
  • PA: Courses: Keystone Test Date
  • PA: Courses: PA Course Code
  • PA: Courses: Supplementary Course Differentiator

Demographics

  • PA: Demographics: Race
  • PA: Demographics: Scheduling/Reporting Ethnicity

Lunch

  • PA: Lunch: Economic Status Food Participation

Modify Info

  • PA: Modify Info: District Entry Date
  • PA: Modify Info: School Entry Date

Staff

  • PA: Staff: Information: Race

State/Province

  • PA: State/Province: PA SecureID: PAsecureID
  • PA: State/Province: PA State: Expected Post Grad/Dropout Activity
  • PA: State/Province: Student Template: Access for ELLS Assessment
  • PA: State/Province: Student Template: CTE Indicator
  • PA: State/Province: Student Template: Date First Enrolled in ELD/Bilingual Program
  • PA: State/Province: Student Template: Date First Enrolled in US School
  • PA: State/Province: Student Template: Displaced Homemaker
  • PA: State/Province: Student Template: Foreign Exchange Student
  • PA: State/Province: Student Template: Gifted and Talented
  • PA: State/Province: Student Template: Grade 09 Entry Date
  • PA: State/Province: Student Template: Home Language Code
  • PA: State/Province: Student Template: LIEP Type
  • PA: State/Province: Student Template: State Entry Date
  • PA: State/Province: Student Template: Student is a Single Parent
  • PA: State/Province: Student Template: Student Status
  • PA: State/Province: Student Template: Years in US Schools

Transfer Info

  • PA: Transfer Info: Current Enrollment: ADA Status Indicator (504 Plan)

Current Enrollment

  • PA: Transfer Info: Current Enrollment: Calendar ID
  • PA: Transfer Info: Current Enrollment: Challenge Type
  • PA: Transfer Info: Current Enrollment: Diploma Type Code
  • PA: Transfer Info: Current Enrollment: EL Status
  • PA: Transfer Info: Current Enrollment: Entry Code
  • PA: Transfer Info: Current Enrollment: Exit Code
  • PA: Transfer Info: Current Enrollment: Grade Code
  • PA: Transfer Info: Current Enrollment: Grade Level
  • PA: Transfer Info: Current Enrollment: Graduation Status Code
  • PA: Transfer Info: Current Enrollment: PIMS Exit Code
 

State Validation Rules

Demographics

  • PA: Demographics: Duplicate Race Code
  • PA: Demographics: Economically Disadvantaged/Economic Status Food Participation Mismatch
  • PA: Demographics: Invalid Address 3 Information
  • PA: Demographics: Invalid CTE Code
  • PA: Demographics: Invalid Middle Name
  • PA: Demographics: Invalid Student Status
  • PA: Demographics: Invalid Suffix
  • PA: Demographics: Invalid/Mismatched Economic Status Food Participation Code
  • PA: Demographics: Missing/Invalid Address Information
  • PA: Demographics: Missing/Invalid Date of Birth
  • PA: Demographics: Missing/Invalid Fed Ethnicity
  • PA: Demographics: Missing/Invalid Gender
  • PA: Demographics: Missing/Invalid Last Name
  • PA: Demographics: Missing/Invalid Participation Information for Homeless Program
  • PA: Demographics: Missing/Invalid Race Code
  • PA: Demographics: Missing/Invalid State Student ID
  • PA: Demographics: Out of Workforce Individual and CTE Mismatch
  • PA: Demographics: Student is a Single Parent and CTE Mismatch

EL

  • PA: EL: Date First Enrolled in an ELD or Bilingual Education Program/Date First Enrolled in US School Mismatch
  • PA: EL: Date First Enrolled in an ELD or Bilingual Education Program/EL Status Mismatch
  • PA: EL: EL Status/Foreign Exchange Student Mismatch
  • PA: EL: EL Status/Title III EL Eligibility Mismatch
  • PA: EL: Invalid Years in US Schools
  • PA: EL: Missing Date First Enrolled in an ELD or Bilingual Education Program
  • PA: EL: Missing Date First Enrolled in US School
  • PA: EL: Missing/Invalid Access for ELLS Assessment
  • PA: EL: Missing/Invalid Home Language Code/Primary Language Code
  • PA: EL: Missing/Invalid LIEP Type Code
  • PA: EL: Missing/Invalid Title III EL Eligibility

Enrollment

  • PA: Enrollment: Active Student Flagged as Summer Withdrawal
  • PA: Enrollment: Exit Code/Graduation Status Code Mismatch - Exit Code WD01
  • PA: Enrollment: Exit Code/Graduation Status Code Mismatch - Exit Code WD02
  • PA: Enrollment: Exit Code/Graduation Status Code Mismatch - Exit Code WD03 or WD06
  • PA: Enrollment: Exit Code/Graduation Status Code Mismatch - Exit Code WD04
  • PA: Enrollment: Exit Code/Graduation Status Code Mismatch - Exit Code WD09
  • PA: Enrollment: Exit Code/Graduation Status Code Mismatch - Exit Code WD11
  • PA: Enrollment: Exit Date/Entry Date Mismatch
  • PA: Enrollment: Expected Post Graduate Activity/Graduation Status Code Mismatch
  • PA: Enrollment: Graduate Status/Diploma Type Code Mismatch
  • PA: Enrollment: Invalid Grade Level for Assigned School
  • PA: Enrollment: Invalid Student Mobility Code
  • PA: Enrollment: Missing/Invalid Calendar Indentifier
  • PA: Enrollment: Missing/Invalid Entry Code
  • PA: Enrollment: Missing/Invalid Entry Date
  • PA: Enrollment: Missing/Invalid Exit Code
  • PA: Enrollment: Missing/Invalid Exit Date
  • PA: Enrollment: Missing/Invalid Expected Post-Graduate Activity
  • PA: Enrollment: Missing/Invalid FTE ID
  • PA: Enrollment: Missing/Invalid Funding District Code
  • PA: Enrollment: Missing/Invalid Grade 9 Entry Date
  • PA: Enrollment: Missing/Invalid Graduation Status Code
  • PA: Enrollment: Missing/Invalid PA Grade Code
  • PA: Enrollment: Missing/Invalid PIMS Location Code of Residence
  • PA: Enrollment: Missing/Invalid PIMS Residence Status Code
  • PA: Enrollment: Missing/Invalid School ID
  • PA: Enrollment: Missing/Invalid School/District and State Entry Date
  • PA: Enrollment: Student Reported as Graduate in a Previous Enrollment
  • PA: Enrollment: Student Schedule Overlap in Enrollment

Incident Management

  • PA: Incident Management: Invalid Code of Conduct Behavior Code
  • PA: Incident Management: Invalid Offender Type
  • PA: Incident Management: Mismatch Offender Type/Challenge Type/Special Education Indicator
  • PA: Incident Management: Mismatch Time Frame Code/Incident Place Code
  • PA: Incident Management: Mismatched State Reportable Incident Type and Behavior Code
  • PA: Incident Management: Missing Adjudication Code
  • PA: Incident Management: Missing Incident Duration
  • PA: Incident Management: Missing Injury Severity Code
  • PA: Incident Management: Missing Local Law Enforcement (LLE) Name
  • PA: Incident Management: Missing Offender
  • PA: Incident Management: Missing Parent Involvement Code Comment
  • PA: Incident Management: Missing Received Services Indicator
  • PA: Incident Management: Missing Weapon Count
  • PA: Incident Management: Missing Weapon Detected Code
  • PA: Incident Management: Missing Weapon Detected Comment
  • PA: Incident Management: Missing/Misplaced Incident Behavior
  • PA: Incident Management: Missing/Misplaced or Invalid Incident Action Code
  • PA: Incident Management: Multiple Offenders Required for Fighting

Miscellaneous

  • PA: Miscellaneous: Invalid Scheduled Next Year Grade
  • PA: Miscellaneous: Missing/Invalid Next School Information
  • PA: Miscellaneous: Next Year School/Next Year Grade Mismatch

Reports/Lists

  • PA: Reports/Lists: Duplicate PAsecureID
  • PA: Reports/Lists: Pre-Registered Students Without a PAsecureID

Special Education

  • PA: Special Education: ADA Indicator/Special Education IEP Indicator Mismatch
  • PA: Special Education: Date Exited Special Ed Is Required
  • PA: Special Education: Duplicate Special Program Enrollments for Special Education Programs
  • PA: Special Education: Educational Environment Percentage is Required
  • PA: Special Education: Graduation Status Code/Special Education IEP Indicator Mismatch
  • PA: Special Education: Invalid Special Education IEP Indicator Code
  • PA: Special Education: Invalid Special Education Referral/Reporting District
  • PA: Special Education: Missing Special Education Teacher Name in Special Education Program
  • PA: Special Education: Missing/Invalid Amount of Special Education Services in Special Education Program
  • PA: Special Education: Missing/Invalid Challenge Type
  • PA: Special Education: Missing/Invalid Educational Environment Code in Special Education Program
  • PA: Special Education: Missing/Invalid Reason for Exiting Special Education
  • PA: Special Education: Missing/Invalid Type of Support in Special Education Program
  • PA: Special Education: Overlapping Special Program Enrollments for Special Education
  • PA: Special Education: Post Grad Activity/Special Education IEP Code Mismatch
  • PA: Special Education: Secondary Disability Matches Primary Disability
  • PA: Special Education: Special Education IEP Indicator/Special Education Referral Mismatch
  • PA: Special Education: Special Education Program Exit Date Before Entry Date
  • PA: Special Education: Special Education Special Program/Special Education Indicator Mismatch
  • PA: Special Education: Student Not Enrolled on Special Education Special Program Enter Date
  • PA: Special Education: Student Not Enrolled on Special Education Special Program Exit Date

Staff

  • PA: Staff: Invalid Active/Inactive Indicator
  • PA: Staff: Invalid Completion Date
  • PA: Staff: Invalid First Name
  • PA: Staff: Invalid Last Name
  • PA: Staff: Invalid Middle Name
  • PA: Staff: Invalid Name Suffix
  • PA: Staff: Mismatch Years Experience/Years Experience in District
  • PA: Staff: Missing/Invalid Annual Salary
  • PA: Staff: Missing/Invalid Assignment Code
  • PA: Staff: Missing/Invalid Assignment Date
  • PA: Staff: Missing/Invalid Current Service Date
  • PA: Staff: Missing/Invalid Date of Birth
  • PA: Staff: Missing/Invalid Exit Date
  • PA: Staff: Missing/Invalid Federal Ethnicity
  • PA: Staff: Missing/Invalid Federal Race
  • PA: Staff: Missing/Invalid Gender
  • PA: Staff: Missing/Invalid Highest Degree Institution Code
  • PA: Staff: Missing/Invalid Is this the Primary Assignment?
  • PA: Staff: Missing/Invalid Job Class Code Long
  • PA: Staff: Missing/Invalid Percent Time Assigned
  • PA: Staff: Missing/Invalid Staff Qualification Status Code
  • PA: Staff: Missing/Invalid State ID

Title I

  • PA: Title I: Duplicate Special Program Enrollments for Title I Programs
  • PA: Title I: Overlapping Program Enrollments for Title I
  • PA: Title I: Student Not Enrolled on Title I Program Enter Date
  • PA: Title I: Student Not Enrolled on Title I Program Exit Date
  • PA: Title I: Title I Program Enrollment/Title I Indicator Mismatch
  • PA: Title I: Title I Program Exit Date Before Entry Date
 
If you have any questions or would like to request additional rules, please reach out to helpdesk@leveldata.com
Al Momrik
Written by Al Momrik

Al Momrik works at Level Data as a Data Quality Analyst, arriving in 2013. He works primarily with the State Data Validation Suite, a series of services which help PowerSchool users to find errors in their data and correct them in a shorter amount of time. Before coming to Level Data, Al worked in a school district in Michigan for 23 years. He was a Technology Director, a SysAdmin for PowerSchool, and was responsible for all State data submissions. He has worked with PowerSchool since 2007. Al also is a presenter at 6-8 PowerSchool conferences around the country annually.

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