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Complete List of Data Validation Rules for Idaho
Listed below is the complete list of state reporting validation rules we provide for Idaho districts to make their state reporting submission as easy and timely as possible and to maximize both state and federal funding.
PowerSchool
State Validation Rules
Demographics
- Duplicate Race Code
- Missing State Student ID
- Missing/Invalid Date of Birth
- Missing/Invalid Federal Ethnicity
- Missing/Invalid First Name
- Missing/Invalid Gender
- Missing/Invalid Home City
- Missing/Invalid Home State
- Missing/Invalid Home Street
- Missing/Invalid Home Zip/Postal Code
- Missing/Invalid Last Name
- Missing/Invalid Race Code
- No Final Grade/Reporting Terms Defined
Enrollment
- District Entry Date/School Entry Date Mismatch
- Entry Date/Exit Date Mismatch
- Incomplete School Transfer
- Invalid Grade Level for Assigned School
- Invalid Next Year Grade
- Invalid Section Enrollment Entry Date
- Invalid Section Enrollment Exit Date
- Invalid Student Track
- Missing/Invalid Entry Code
- Missing/Invalid Entry Date
- Missing/Invalid Exit Code
- Missing/Invalid Exit Date
- Missing/Invalid Full-Time Equivalency
- Missing/Invalid Next School Indicator
- Missing/Invalid School ID
- Next School Indicator/Next Year Grade Mismatch
- Overlapping School Enrollments
- Section Enrollment Entry Date/Exit Date Mismatch
- Section Enrollment Outside School Enrollment
Staff
- Missing First Name
- Missing Last Name
- Missing/Invalid Federal Ethnicity
- Missing/Invalid Federal Race
- Missing/Invalid Gender
Incident Management
- Misplaced Action
- Missing Incident Action
- Missing Incident Behavior
- Missing Incident Duration
- Missing Offender
Reports/Lists
- Duplicate State Student ID
- Students Excluded from State Reporting
Config
- In-Session Calendar Day Missing Bell Schedule
- In-Session Calendar Day Missing Cycle Day
- In-Session Calendar Day with No Membership Value
- No Bell Schedule Items Created for Bell Schedule
- No Final Grade/Reporting Terms Defined
- Term Date Overlap
Contacts
- Active Contacts Associated to Only Inactive Students
- Contacts with No Associated Students
- Contacts with Non-Recommended Characters in Name
- Contacts Without a Name ("No Name" Contact Records)
- Contacts Without a Phone Record
- Contacts Without Contact Information (No Address, No Email, and No Phone)
- Existing Address Record - Missing City
- Existing Address Record - Missing Country
- Existing Address Record - Missing Postal Code
- Existing Address Record - Missing State/Province
- Existing Address Record - Missing Street
- Existing Address Record - Missing Type
- Existing Email Record - Missing Type
- Existing Phone Record - Missing Phone Number
- Existing Phone Record - Missing Type
- Inactive Contacts Associated with Active Students
- Missing Contact First Name
- Missing/Invalid Contact Relationship to Student
- No Address Record - Contacts Marked to Receive Mail
- No Name Contacts Not Associated to Any Students
- Students with No Associated Contacts
Contacts Reports
- Contacts with Matching Address (Street & Unit)
- Contacts with Matching Address (Street & Unit)
- Contacts with Matching Address (Street Only)
- Contacts with Matching Address (Street Only)
- Contacts with Matching Email Address
- Contacts with Matching Email Address
- Contacts with Matching Email Address and Web Access Account Email
- Contacts with Matching Name
- Contacts with Matching Name
- Contacts with Matching Name & Address (Street & Unit)
- Contacts with Matching Name & Address (Street & Unit)
- Contacts with Matching Name & Address (Street Only)
- Contacts with Matching Name & Address (Street Only)
- Contacts with Matching Name & Email Address
- Contacts with Matching Name & Email Address
- Contacts with Matching Name & Phone Number
- Contacts with Matching Name & Phone Number
- Contacts with Matching Phone Number
- Contacts with Matching Phone Number
- No Address Record - Emergency
- No Address Record - Emergency
- No Address Record - Guardian
- No Address Record - Guardian
- No Address Record - Mother/Father/Parent
- No Address Record - Mother/Father/Parent
- No Email Record - Emergency
- No Email Record - Emergency
- No Email Record - Guardian
- No Email Record - Guardian
- No Email Record - Mother/Father/Parent
- No Email Record - Mother/Father/Parent
- Students with No Contacts Marked as Lives With or Has Custody
Grading
- Blank Stored Grade
- Duplicate Stored Grade
- Invalid Stored Grade
Attendance
- Non-Session Attendance Record
If you have any questions or would like to request additional rules, please reach out to helpdesk@leveldata.com