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How to Accurately Complete AIM State Reporting in Montana

July 31, 2023 at 8:01 AM

AIM (Achievement in Montana) serves as the statewide student information system for the Office of Public Instruction (OPI) in Montana. This electronic system enables school districts to effortlessly submit necessary student information. AIM plays a crucial role in providing timely and precise data on student progress, school performance, district-level trends, and statewide educational indicators to the OPI, the State of Montana, federal entities, and the education community. It captures demographic, enrollment, program participation, and assessment data for each student, including special education students' Individualized Education Program (IEP) details.

Additionally, the system tracks student movement between schools and districts within Montana. The standardized reporting capabilities ensure timely reporting and data accuracy, streamlining the process for school districts to submit the required student information electronically and facilitating informed decision-making at various levels of the education system.

That's where Level Data comes in!

Student Information Systems Supported

Complete List of Data Validation Rules for Montana

Listed below is the complete list of state reporting validation rules we provide for Montana districts to make their state reporting submission as easy and timely as possible and to maximize both state and federal funding.


State Validation Rules


  • Duplicate Race Code
  • Invalid Middle Name
  • Invalid Title I Part D Delinquent Program
  • McKinney Vento/Homeless Mismatch
  • Missing/Invalid Address Information
  • Missing/Invalid Aggregate Hours of Instruction
  • Missing/Invalid Date of Birth
  • Missing/Invalid Federal Ethnicity
  • Missing/Invalid First Name
  • Missing/Invalid Gender
  • Missing/Invalid Homeless Night Time Residence
  • Missing/Invalid Last Name
  • Missing/Invalid Race Code
  • Missing/Invalid State Student ID
  • Section 504/Special Ed Status Mismatch
  • Unaccompanied Youth/Homeless Mismatch


  • CTE Concentrator/Area of Concentration Mismatch
  • CTE Concentrator/Date Contacted/Post Graduation Status Mismatch
  • Invalid CTE Concentrator
  • Invalid CTE Date Contacted
  • Invalid Grade Level for Assigned School
  • Invalid Post Graduation Status
  • Invalid Section Enrollment Entry Date
  • Invalid Section Enrollment Exit Date
  • Missing/Invalid CTE Area of Concentration
  • Missing/Invalid Diploma Period
  • Missing/Invalid Diploma Type
  • Missing/Invalid Dropout Reason
  • Missing/Invalid Entry Code
  • Missing/Invalid Entry Date
  • Missing/Invalid Exit Code for End of Year
  • Missing/Invalid Exit Code for Exited Students
  • Missing/Invalid Exit Date for Exited Students
  • Missing/Invalid FTE ID
  • Missing/Invalid Next School Information
  • Missing/Invalid Scheduled Next Year Grade
  • Missing/Invalid School ID
  • Next Year School/Next Year Grade Mismatch
  • Overlapping School Enrollments
  • Student Single Parent/CTE Concentrator Mismatch


  • English Proficiency Date/Date 1st Identified LEP Mismatch
  • Immigrant/Foreign Exchange Mismatch
  • Missing/Invalid Date 1st Identified LEP
  • Missing/Invalid Immigrant Date Entered US School
  • Missing/Invalid Language of Impact
  • Missing/Invalid Primary/Home Language


  • Invalid First Name
  • Invalid Last Name
  • Missing/Invalid Date of Birth
  • Missing/Invalid Gender
  • Missing/Invalid SEID


  • Duplicate State Student ID
  • List of Students with Default (F) Aggregate Hours of Instruction
If you have any questions or would like to request additional rules, please reach out to
Al Momrik
Written by Al Momrik

Al Momrik works at Level Data as a Data Quality Analyst, arriving in 2013. He works primarily with the State Data Validation Suite, a series of services which help PowerSchool users to find errors in their data and correct them in a shorter amount of time. Before coming to Level Data, Al worked in a school district in Michigan for 23 years. He was a Technology Director, a SysAdmin for PowerSchool, and was responsible for all State data submissions. He has worked with PowerSchool since 2007. Al also is a presenter at 6-8 PowerSchool conferences around the country annually.

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