The Education Management Information System (EMIS) is a statewide data collection system for Ohio's primary and secondary education, including data such as demographic information, attendance, course information, financial data, and test results.
There are four major functions of EMIS:
- State and Federal Reporting
- Funding and Distribution of Payments
- Academic Accountability System
- Generates Statewide and District Reports
That's where Level Data comes in!
Student Information Systems Supported
- PowerSchool - Schedule a demo
- Infinite Campus - Become a pilot
- eSchoolPlus - Become a pilot
Complete List of EMIS Data Validation Rules
Listed below is the complete list of state reporting validation rules we provide for Ohio districts using PowerSchool to make their EMIS submission as easy and timely as possible and to maximize both state and federal funding.
RealTime Validation Rules
Demographics
- OH: Demographics: Federal Ethnicity
- OH: Demographics: Federal Race
- OH: Demographics: First Name
- OH: Demographics: Gender
- OH: Demographics: Home Phone
- OH: Demographics: Last Name
- OH: Demographics: Middle Name
- OH: Demographics: Scheduling/Reporting Ethnicity
Log Entries
- OH: Log Entries: Action Date
- OH: Log Entries: Discipline modified on a per exception basis
- OH: Log Entries: Discipline Reason
- OH: Log Entries: Discipline Reason (Fifth)
- OH: Log Entries: Discipline Reason (Fourth)
- OH: Log Entries: Discipline Reason (Second)
- OH: Log Entries: Discipline Reason (Third)
- OH: Log Entries: Referred for Alternative Program
- OH: Log Entries: Total Discipline Days
- OH: Log Entries: Type of Discipline
Modify Info
- OH: Modify Info: District Entry Date
Special Programs
- OH: Special Programs: Date Type
- OH: Special Programs: IEP Test Type
- OH: Special Programs: Outcome Beginning Date
- OH: Special Programs: Outcome End Date
- OH: Special Programs: Outcome ID
State/Province
- OH: State/Province: FD: Disability
- OH: State/Province: FD: Homeless Status
- OH: State/Province: FD: Migrant Status
- OH: State/Province: FN: Diploma Date
- OH: State/Province: FN: Diploma Type
- OH: State/Province: FS: Admission Reason
- OH: State/Province: FS: Admitted From IRN
- OH: State/Province: FS: County of Residence
- OH: State/Province: FS: District of Residence
- OH: State/Province: FS: How Received
- OH: State/Province: FS: How Received IRN
- OH: State/Province: FS: Percent of Time
- OH: State/Province: FS: Sent Reason 1
- OH: State/Province: FS: Sent to IRN 1
- OH: State/Province: FS: State Student ID (SSID)
- OH: State/Province: GI: Native Language
- OH: State/Province: SSID: Birthplace City
- OH: State/Province: SSID: Mother's Maiden Name
Transfer Info
- OH: Transfer Info: Current Enrollment: Entry Code
State Validation Rules
Demographics (GI)
- OH: Duplicate Race Code
- OH: Missing/Invalid Address Information
- OH: Missing/Invalid Date of Birth
- OH: Missing/Invalid Federal Ethnicity
- OH: Missing/Invalid First Name
- OH: Missing/Invalid Gender
- OH: Missing/Invalid Home Language
- OH: Missing/Invalid Home Phone
- OH: Missing/Invalid Last Name
- OH: Missing/Invalid Middle Name
- OH: Missing/Invalid Native Language
- OH: Missing/Invalid Race Code
- OH: Missing/Invalid Scheduling/Reporting Ethnicity
Enrollment
- OH: District Entry Date/School Entry Date Mismatch
- OH: District Entry Grade Level/School Entry Grade Level Mismatch
- OH: Exit Date prior to Entry Date
- OH: Invalid District Entry Date
- OH: Invalid District Entry Grade Level
- OH: Invalid Entry Code
- OH: Invalid Grade Level for Assigned School
- OH: Invalid Section Enrollment Entry Date
- OH: Invalid Section Enrollment Exit Date
- OH: Invalid Tuition Type
- OH: Missing/Invalid Effective End Date
- OH: Missing/Invalid Entry Date
- OH: Missing/Invalid Exit Code
- OH: Missing/Invalid Exit Date
- OH: Missing/Invalid Full-Time Equivalency
- OH: Missing/Invalid Next School Indicator
- OH: Missing/Invalid Scheduled Next Year Grade
- OH: Missing/Invalid School ID
- OH: Next Year School/Next Year Grade Mismatch
- OH: Overlapping School Enrollments
Special Education (GE)
- OH: Missing Outcome Beginning Date
- OH: Missing/Invalid Date Type
- OH: Missing/Invalid IEP Test Type
- OH: Missing/Invalid Outcome End Date
- OH: Missing/Invalid Outcome ID
- OH: Missing/Invalid Secondary Planning
- OH: Outcome End Date prior to Outcome Beginning Date
Effective Date Record (FD)
- OH: Invalid Disadvantagement
- OH: Invalid Homeless Status
- OH: Invalid Immigrant Status
- OH: Invalid Limited English Proficiency
- OH: Invalid Section 504 Plan
- OH: Invalid Unaccompanied Youth
- OH: Missing/Invalid Disability
- OH: Missing/Invalid Migrant Status
No Date Record (FN)
- OH: Invalid Military Student Identifier
- OH: Missing Fiscal Year Student Began 9th Grade
- OH: Missing/Invalid Diploma Date
- OH: Missing/Invalid Diploma Type
- OH: Missing/Invalid Grade Level, Next Year
- OH: Missing/Invalid Reading Diagnostic Result Code
- OH: Missing/Invalid Retained Status
Standing Record (FS)
- OH: Invalid District Relationship
- OH: Invalid Percent of Time
- OH: Missing/Invalid Admission Reason
- OH: Missing/Invalid Admitted From IRN
- OH: Missing/Invalid County of Residence
- OH: Missing/Invalid District of Residence
- OH: Missing/Invalid How Received
- OH: Missing/Invalid How Received IRN
- OH: Missing/Invalid State Student ID (SSID)
- OH: Missing/Invalid Withdrawn To IRN
- OH: Sent to IRN 1/Sent Reason 1 Mismatch
Gifted Ed (Gifted)
- OH: Identification/Identification Date Mismatch-Creative Thinking Ability
- OH: Identification/Identification Date Mismatch-Mathematics
- OH: Identification/Identification Date Mismatch-Reading/Writing
- OH: Identification/Identification Date Mismatch-Science
- OH: Identification/Identification Date Mismatch-Social Studies
- OH: Identification/Identification Date Mismatch-Superior Cognitive Ability
- OH: Identification/Identification Date Mismatch-Visual/Performing Arts
SSID
- OH: Invalid Mother's Maiden Name
- OH: Missing/Invalid Birthplace City
Log Entries
- OH: Duplicate Discipline Sequence Number
- OH: Invalid Discipline modified on a per exception basis
- OH: Invalid Discipline Sequence Number
- OH: Invalid Referred for Alternative Program
- OH: Missing/Invalid Action Date
- OH: Missing/Invalid Add'l Grade PS to 3 Discipline Reason Detail
- OH: Missing/Invalid Discipline Reason
- OH: Missing/Invalid Total Discipline Days
- OH: Missing/Invalid Type of Discipline
Reports/Lists
- OH: Duplicate State Student ID (SSID)
- OH: Students Excluded from All State Reports
If you have any questions or would like to request additional rules, please reach out to helpdesk@leveldata.com
